Announcing the public preview of the Office 365 Adoption-Content

Announcing the public preview of the Office 365 Adoption Content Pack in PowerBI

Understanding how your users adopt and use Office 365 is critical for you as an Office 365 admin. It allows you to plan targeted user training and communication to increase usage and to get the most out of Office 365.

Today, we’re pleased to announce the public preview of the Office 365 Adoption Content Pack in Power BI, which enables customers to get more out of Office 365.

 

The content pack builds on the usage reports in the Office 365 admin center and lets admins further visualize and analyze their Office 365 usage data, create custom reports, share insights and understand how specific regions or departments use Office 365.

It gives you a cross-product view of how users communicate and collaborate making is easy for you to decide where to prioritize training efforts and to provide more targeted user communication.

Read the blog post on Office blogs for all details:

https://blogs.office.com/2017/05/22/announcing-the-public-preview-of-the-office-365-adoption-content…

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If you have questions, please post them in the Adoption Content Pack group in the Microsoft Tech Community. Also, join us for an Ask Microsoft Anything (AMA) session, hosted by the Microsoft Tech Community on June 7, 2017 at 9 a.m. PDT. This live online event will give you the opportunity to connect with members of the product and engineering teams who will be on hand to answer your questions and listen to feedback. Add the event to your calendar and join us in the Adoption Content Pack in Power BI AMA group.

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For more info: www.office.com/setup : and call our tech support team : 844-777-7886

Welcome to the NSW DEC Office 365 User Guides

Welcome to the Microsoft Australia NSW DEC Office365 User Guide. Here you will find all the information, resources, links, tips and tricks related to using Office 365 in your schools and classrooms across New South Wales.

The set of tools in Office 365 are used around the world to support teaching and learning, and offer a wide range of educational benefits. These online services will assist schools in using a Bring Your Own Device strategy, allowing students and staff to collaborate from any device, anywhere they have access to the internet.In the video below, see how Campbelltown Performing Arts High School have used Office 365 in their school.

Microsoft Office 365 (Link to DEC Intranet) is a set of web-based applications that enable collaboration and creation in the classroom. This service includes online versions of Office products such as Word, Excel, PowerPoint and OneNote.  In addition, Microsoft Office 365 offers collaboration and sharing opportunities via OneDrive and OneNote Class & Staff Notebook.

OneNote Support Guide

A comprehensive guide to using Office 365 in your classrooms and schools has been developed as a OneNote notebook.

Other Support Resources

  • For questions, queries and to learn from other users of Office 365 in NSW DEC, please visit the O365 Yammer community here.
  • Technical support information about using these services in the DEC environment is available via the Learning Tools Technical Support site (DEC Intranet)
  • To view the Microsoft NSW DEC Student privacy charter please click here.

 

How to Videos

In these videos, you will learn some ways you can use Office 365 in your classroom.

 

Using Excel for student performance tracking

Using OneNote to share assignments, collect homework and more in your classroom.

Simply collaborate with your class using Word Online

Automatically create process diagrams in Visio from Excel data

Today, we’re excited to announce Data Visualizer, a new Visio feature that automatically converts process map data in Excel into data-driven Visio diagrams. This update, which is available to Visio Pro for Office 365 users, helps reduce manual steps while giving business analysts even more ways to create process diagrams in Visio.

Automatically create process diagrams from Excel data

Diagrams don’t always start in Visio. They often begin as hand-drawn sketches or—in today’s data-driven age—in Excel. Using Data Visualizer, business analysts can represent process steps and associated metadata in a structured Excel table and quickly convert that information into a visualized Visio diagram. You can do this by either using a premade Excel template or an existing spreadsheet of your own design. The premade templates—there’s one for basic and one for cross-functional flowcharts—provide a sample mapping table to populate with diagram metadata. The table includes predefined columns for process step number, description, dependencies, owner, function, phase and more. You can also customize the table with your own columns to meet specific business requirements.

Once the table is populated, Visio’s wizard helps you complete the remaining steps to transform your Excel data into a Visio process diagram. If you customize the premade template or create one of your own, the wizard helps you map certain flowchart parts, like swim lanes and connectors. The resulting diagram is linked to the Excel table, so if the underlying process data is modified, the diagram updates accordingly. Likewise, shape modifications in Visio are preserved if the Excel data changes.

Additionally, analysts can save their Visio diagrams and the underlying Excel mapping table as a single package using the “Export as a Template Package” feature. These packages can be shared and reused by others, eliminating the need to recreate the same diagram from scratch while encouraging process consistency across the organization.

No matter your preference—whether creating diagrams from a template or your own spreadsheet—the underlying Excel data travels with the related Visio Pro for Office 365 file, helping ensure your team always has the latest diagram version.

Start a free trial of Visio Pro for office setup 365 to try Data Visualizer today, and visit our support page for step-by-step instructions to create your first process diagram from Excel data.

Please visit our UserVoice page to submit suggestions for new capabilities, and follow us on Facebook, YouTube and Twitter for the latest Visio news.

3 tips for how sales managers can use Office 365 to meet their goals

If you’re like Jenn Schaal, a busy sales manager for an international trade association, your day is filled with client connections, budgets to hit and leads to generate—on top of day-to-day fires to put out. Hitting the end goal—whether it’s a sales target or a client win—takes time and effort. Office 365 helps shave off time throughout the day, so sales managers can meet their goals.

Taking a note from her powerlifting hobby, Jenn wanted to carry over the sense of feeling strong and in charge into her job. She found three ways Office 365 helps her save time, work smarter and be more efficient on the go.

1. Take the hassle out of travel with OneDrive for Business

Travel is almost synonymous with sales, and while it’s invaluable for meeting clients or attending trade events, it can be challenging to stay in sync with reports and presentations being updated back in the office. Jenn knows this all too well. With most of her clients in different markets, she needs to have all the important info in one convenient spot while on the road. With OneDrive for Business, Jenn can pull up files or media kits to share and knows exactly where to find what she needs.

Plus, OneDrive for Business does more than let you view and edit your documents from anywhere. For example:

  • If your computer happens to die, get lost or is stolen on that important sales trip, you can use someone else’s device and sign in as yourself. Office 365 remembers your most recent documents, so you’ll always have access to client presentations or reports.
  • Stuck somewhere without internet access but want to get some work done? OneDrive for Business helps you get around your Wi-Fi troubles and work offline by syncing files and folders into your library.
  • For large ongoing projects, instead of sending specific files, it can be easier to share a whole folder with your client, so that they always have access to the latest reports on OneDrive for Business.

2. Stay on top of what matters with Outlook

Like many people, most of Jenn’s day is spent in Outlook emailing clients, setting up meetings, viewing the team calendar and sending and receiving the latest sales reports. She likes having the same functionality and rich features in the Outlook app, which is especially useful for travel and staying connected on the go.

Power-user tips for smarter emailing and calendaring with Outlook help you get even more done:

  • Sending a large presentation to a client and don’t want to overflow their inbox? Share as a OneDrive cloud attachment and not only free up space, but make last-minute tweaks without having to re-send the file.
  • Use Outlook Customer Manager to track customers and see all related info—email, meetings, calls, notes, files, tasks, deals and deadlines—in a convenient focused list view. Deals and even customers can be prioritized and then easily shared with other team members.

3. Stay in touch with your team or clients with Skype for Business

Whether you have a few remote team members, like Jenn, or multiple sales offices across the country, staying connected and aligned on business priorities is key. With Skype for Business, Jenn can easily turn a messaging chat into a call to quickly resolve a problem or close a deal.

There are other ways that Skype can help bridge the distance between teams or clients:

  • Want to have a call with a client not on Skype for Business? No problem! Meet with up to 250 people—all they need is a phone or internet connection to get started.
  • Don’t just talk, have a truly interactive meeting by sharing your screen and annotating PowerPoint for real-time collaboration. Then share it all with anyone who couldn’t make it via a recording. You can also use a whiteboard, polls, Q&A and built-in IM during your sales meetings for instant feedback.
  • Help build connections and relationships with remote clients through video calls. Enjoy industry-leading HD video for online meetings that feel top quality and trustworthy. Focus more on the people in your call, with added features like automatic cropping and head tracking.

Whether it’s storing, syncing and sharing files in OneDrive for Business; smarter emailing or calendaring with the Outlook app; or audio, HD video and web conferencing with Skype for Business; there are many reasons to become a champion for the latest productivity technology within your team or company. Learn how you can get more out of your day with Office Setup 365. Watch the full story of how Jenn simplified her job, and spread the word within your organization.

 

SkyDrive introduces smart files in Windows 8.1

When we designed SkyDrive for Windows 8.1, we thought a lot about how storage needs are growing much faster than device hard drives. So we invented smart files, which allow you to have your files always with you while being unconstrained by storage capacity.

In the Windows 8.1 preview we saw consumers using SkyDrive in two distinct ways. The first group of people are very conscious of what they have saved to disk and most of their files are online-only. We found that the majority of people using smart files take up 80% less disk space than they would without smart files. The second group of people are on the other end of the spectrum: they explicitly chose to have all their files available offline, and so have their entire SkyDrive stored locally.  This showed us that users understand smart files and are tailoring the feature to their needs.

 

 

Although smart files are a fraction of their original size, they behave identically to any other file. A great example of this is how smart files show up in Bing Smart Search in Windows 8.1. This feature, which is rolling out over the coming weeks, allows you to search from the desktop for the content of Camera Roll photos that have had text extracted from them.

For example, you might have taken a photo 6 months ago of the menu of your favorite restaurant, but can’t remember where it’s buried in your Camera Roll and want to remember the dish you had. You can simply type in the restaurant name on your desktop and Bing Smart Search will search text of your Camera Roll photos and pull up the picture of the menu with the restaurant name printed on it. With the power of smart files, this will work even if your Camera Roll is marked for online-only access. The moment you open the photo, it will be instantaneously pulled from the cloud for you to view the full version.

 


People are starting to take photos not only to capture special moments, but also to keep track of everyday information, so we are really excited about this scenario and proud to unveil this valuable OCR search feature.

Just weeks away from the general availability of Windows 8.1, we’re very excited to not only continue allowing you to have your files always with you, but to make your files smarter.

7 new Exchange Online Protection enhancements

  1. Scheduled EOP reports
  2. Domain-based email traffic support
  3. Simplified block and allow
  4. Quarantined message preview
  5. Bulk release
  6. Improving backscatter detection with Boomerang
  7. Non-delivery report (NDR) backscatter storm prevention

Scheduled EOP reports and domain-based email traffic support

Two new EOP reporting features have been included in this update. First, customers can now schedule EOP reports to be delivered via email on a weekly or monthly basis. For tenant admins, this means you can schedule EOP reports to arrive in your inbox on a day that you specify and choose from four types of EOP reports:

  • Mail traffic summary (aka sent-and-received mail)
  • Spam detections summary
  • Rule matches
  • Data Loss Prevention policy matches

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The new scheduled report feature is easy to set up on the Office 365 portal for EOP or Exchange Online customers.

To get started, go to the Office 365 portal and click Reports, then select the type of report you want to schedule. From the report page, click Schedule this report. It’s that easy! You’ll find more information about scheduling EOP reports and the customization features that help you obtain the specific data you need here.

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Scheduled EOP reports are delivered to your inbox on the day of the week or month you specify.

The second new reporting feature enables admins to assess email traffic at the domain level through PowerShell. For large customers with many domains, this feature makes it easy to view domain-level aggregation of mail traffic. To obtain mail traffic breakdown by domain, use the ‘Domain’ parameter with  Get-MailTrafficReport and Get-MailTrafficPolicyReport in PowerShell. More information about domain-based email traffic support is available here.

Simplified block and allow

We simplified the process for EOP or Exchange Online admins to block or allow emails from an individual sender or an entire domain. The new simplified block-and-allow lists replace the need to write a complex transport rule to bypass spam filtering or modify the Spam Confidence Level for a sender or domain.

Located in the Spam Filter section of the Office 365 Exchange Admin Center, you’ll access this feature by clicking the Protection link, making it easy and intuitive to find. There, you can create, edit and maintain block-and-allow lists for senders and domains.

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Simplified block and allow is currently in preview with first-release customers and will be deployed worldwide by the end of the month.

Quarantined message preview and bulk release

As part of our efforts to revamp our quarantine feature area to further protect against email containing malware or viruses, we released our new quarantined message preview earlier this month. You gave us the feedback that you need more information to determine if a quarantined message is malicious or legitimate. The new quarantined message preview allows you to see the body of a message without triggering any malicious content. This new visibility provides an improvement over previously just seeing a quarantined message’s sender, recipient, subject and date.

Two months ago, we released our bulk release feature, which has received widespread positive feedback from customers. Now, admins can quickly and easily select up to 500 quarantined messages to release or not release, which can be especially helpful in addressing large email campaigns. The bulk release feature can be accessed either through the Office 365 quarantine area or via PowerShell.

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