GigJam expands support for interaction styles and content types

GigJam expands support for interaction styles and content types

First, we added the ability to share slices of images, documents and live line-of-business information with people who aren’t online at the time of sending and expire that information in 24 hours. Second, we added the ability to redact arbitrary content from images, PDFs or slides, ensuring that an object in a picture, a text block or a particular bullet doesn’t even go over to the recipient.

Imagine you need to get input from a new supplier on part of a proposal, but they are in an all-day meeting. With GigJam, just summon the proposal and the opportunity information from your CRM system, redact the budget details they don’t need to see, and send it over to “view for 24 hours.” The recipient can come back later to review and annotate the information. Of course, if you both happen to be online together, you can let them edit the record directly on your behalf.

What if you want to get an opinion on an architectural drawing from a peer at another firm but don’t want to disclose client information? With GigJam, simply cross out the client details on the image and beam it over. Similarly, what if you want to share a past creative concept with a new client, but don’t want to reveal the prior product information shown in the image? Just pull the image into GigJam, cross out the part you don’t want shared and then have a focused discussion without showing sensitive or irrelevant information.

With these new capabilities, GigJam—a product coming to Office 365—helps you work across your full spectrum of network relationships, information types and working styles. Whether it’s a close colleague, an occasional partner or even a gig economy resource, now you can spontaneously and safely give them precisely the information they need to work with you.

Office Lens comes to Windows 10 and adds Office 365 support

The new Universal Windows Office Lens app gives your Windows 10 PC, tablet, phone or even HoloLens scanning superpowers. Whether you need to share your latest ingenious napkin sketch or grab the text from a photo or screenshot in your pictures folder, Office Lens makes it simple to automatically crop and re-use your content in OneNote, Word or PowerPoint.

Office Lens GIF - cropped

Once your content is captured and saved to OneDrive, it becomes searchable from your Windows PC through the power of Optical Character Recognition, so you’ll never misplace a key idea again.

Office 365 and OneDrive for Business support for Windows, Android and iOS

With the latest updates for Office Lens for Windows 10, Android and iOS, you can securely save your scans to your work or school Office 365 accounts. Whether you’re collaborating over OneNote, need an image on your OneDrive or need to re-create a document in Word, Office Lens brings your content securely to your Office 365 experience. Just sign in to Office Lens using your company, organization or school email address and capture to your heart’s content. Your scans will benefit from the easy sharing and security afforded by Office 365.

Get Office Lens for free today: iOS | Android | Windows

New usage reports for SharePoint Online, OneDrive for Business and Exchange Online

SharePoint Online activity report

The new SharePoint activity report provides you with details about how users in your organization use SharePoint Online team sites to store and collaborate on files. You can use the report to see which users are active on SharePoint and engage with files stored within team sites—a file is counted as active if it has been created, modified, deleted, shared internally or externally or synced to clients. You can also see which users sync documents back to their local machine and if they share documents internally or externally. In the future, we’ll update the report to reflect additional actions that users can perform in SharePoint, such as page visits. This is a user-centric report complimenting the SharePoint Online team site usage report that you can use to access details per team site.

New usage reports for SharePoint OneDrive and Exchange 1

The usage activity dashboard has been updated with a new card that provides you with a high-level summary of the user file activity within all your SharePoint Online team sites. You can use the card to get a quick understanding of the total number of files across your SharePoint site and how many of these files were edited, viewed, synced (using any client), shared internally or externally. The bar graph shows how many of your users are engaged in file activity in comparison to the number of users you have assigned a SharePoint Online license to. This is a key indicator for adoption and allows you to identify the need for additional end user training and communication.

New usage reports for SharePoint OneDrive and Exchange 2

OneDrive for Business activity report

The new OneDrive for Business activity report enables you to understand which users are using OneDrive in your organization within Office 365. Together, with the already available OneDrive for Business usage report, you now have a holistic view of how your users are leveraging OneDrive to store and collaborate on documents. The report shows how many files a user is actively engaging with across OneDrive accounts in your organization and which users sync files back to their local machine. The report is helpful to identify users that might need additional training and communication around how OneDrive can help them to store files and collaborate with others, or users that need support.

Mailbox usage report

The new Mailbox usage report—together with the already available email activity report—provides you with a complete picture about how your users are using their mailboxes. You can easily see how many mailboxes are actively being used in your organization, how many items are stored in each user’s mailbox and how much storage space these items take up. The report also allows you to identify which users have a mailbox that is close to reaching the maximum storage limit and might need help to delete or archive items.

New usage reports for SharePoint OneDrive and Exchange 3

A completely new reporting experience

These three new reports are an important step in our mission: Make it easy for you to understand how your users are using—or not using—Office 365, so you can quickly identify issues and areas your users need more training in.

Before creating the new usage activity dashboard, we spent much time talking to customers to fully understand your reporting needs. It became apparent very quickly that you wanted more granular and more actionable reports that provide you with user-level details across all main Office 365 services. Based on your feedback, we revamped the whole Office 365 usage reporting experience and launched the new usage activity dashboard that provides you with an improved reporting experience.

In the new dashboard, we’re consolidating reports to reduce redundancy and make it easier for you to find the information you’re looking for. As a result, you won’t find a one-to-one relationship with the old reports, but improved or brand new reports such as the Office activations, the Yammer activity and the SharePoint activity reports. To make the transition easier, we’ve created a help article that provides you with detailed information on where you can find the information from the old reports in the new admin center.

More to come

In the coming months, we’ll add more reports focusing on Office 365 Groups, Yammer groups, clients used per product, i.e., email or Skype, and Office 365 licenses.

We know you’re all waiting for the Power BI content pack, which will allow you to gain richer insights by enabling you to pivot your organization’s Office 365 usage data with user-level data, like region or department. We’re currently working on the last details, and it will start rolling out later this fall.

Our fall plans also include providing new public APIs that will enable you to programmatically access the usage data and integrate it into custom applications, like a company reporting portal.

Introducing Outlook’s new and improved calendar on iOS and Android

Stay connected with Interesting Calendars

A few months ago, we introduced Calendar Apps to let you connect your favorite apps—Wunderlist, Facebook and Evernote—to your calendar. Our goal? To give you a complete and clear view of your day with your events, tasks and notes in one place.

Today, we’re taking this idea one step further by adding Interesting Calendars, which allows you to subscribe to your hometown sports team’s calendar and see the events automatically pop up in your calendar. TV shows and more will be following soon.

Introducing Outlooks new and improved calendar 1

Interesting Calendars is available today to Outlook for iOS users with an Office 365 email address (coming soon to Android). Users with an Outlook.com email address will be able to subscribe later this year, with Gmail and other accounts to follow.

Add some personality to your agenda with event icons

Try typing “coffee” or “lunch” next time you create an event and see what happens in your agenda view—the keywords automatically trigger an icon that matches your event title. Icons come in handy when you want to scan your day quickly and see what’s coming up. Also, they’re fun.

For Sunrise users, we even added new icons on top of our regular list. Let us know once you’ve found them all.

Introducing Outlooks new and improved calendar 2b

Know where you need to go with maps in event details

Don’t want to get lost on your way to your next appointment? Just start typing a location next time you create an event, choose one of the handy suggestions (powered by Bing) and Outlook will include a map with your event details.

Now, before your next event, you can simply tap on the map in the event details and get directions from your favorite maps app.

Introducing Outlooks new and improved calendar 3 - GIF1a

Schedule in a snap with improved date and time pickers

As we continue to bring more of the Sunrise design expertise to Outlook, we updated our date and time pickers so that scheduling is easier than ever. Our new design provides a simpler, more intuitive way to choose the date and time when creating a meeting—matching how Outlook works on the web or desktop. You can try this out today in Outlook for iOS, and it is coming soon on Android.

Introducing Outlooks new and improved calendar 4

Update meetings on the fly with recurrence editing

Recurring meetings can be edited from your mobile device. Now you can adjust the time, location, attendees or even delete the event if necessary while on the go. Outlook confirms if you’d like your changes to apply to the individual instance or all the meetings in the series. We will be adding the ability to create recurring events in an upcoming update.

4 must-haves in setting up a business email like an IT pro

What does all this data mean? It’s a good reminder that email is, and will continue to be, a mission-critical application for any business—whether small or large. When setting up a business email solution, there are many factors to consider, especially if yours is a small or midsized company targeted to grow in the next few years.

Setting up a business email like an IT pro

To find the best email service for your business, only consider those that meet the following must-have criteria:

  1. Hosted email solution—There are two main options for business email setup: in-house and hosted email. For many businesses, the total cost of ownership related to in-house email does not make good financial sense. It might mean imposed storage limits, which are inconvenient to your employees, and it translates into your company being responsible for upgrades and backups.
    However, when you use a hosted email solution, email hosting services take the burden of operation from your IT team’s shoulders. Hosted email service for business users also can provide dynamic storage options and scale to meet your company where it is in its growth cycle.
  2. Adequate server space—Depending on how large your company is and how much email storage it needs, you will need to choose between shared and dedicated hosting. Many small companies start with shared hosting—which means your physical server is used by multiple tenants—because it is extremely affordable and still provides all the benefits of email hosting services, including security, reliability and privacy. When that shared server space is no longer enough, companies can scale up to dedicated email servers for business. There is often more customization available with a dedicated solution too.
  3. Mobile access—In today’s fast-paced business world, compatibility between your email solution and your workers’ mobile devices is crucial. Not only is it necessary for your employees to be able to access their business emails when away from their desks, it’s also important that you consider an email solution with mobile calendar and document sharing capabilities. In addition, make a selection that is consistently upgraded for mobile technology and allows for syncing with other devices.
  4. A solid provider—When selecting an email service for business purposes, the “who” is just as important as the “what.” Choose a company you can trust, with years of proven experience providing superb email hosting services. Specifically, look for a provider with a strong uptime guarantee, high reliability and fantastic security. The provider’s email solution should make your employees’ jobs easier, including features such as integration between the calendar, contacts and files; a shared calendar feature; and 24/7 support from experts.

Introducing guest access for Office 365 Groups

Sometimes you need to work closely with customers, partners, suppliers or consultants outside of your organization, and you need collaboration tools to make this possible. Today, we are pleased to announce the new guest access feature for Office 365 Groups—the group membership service that provides a single identity for teams in Office 365. The new guest access feature gives you the ability to include people outside of your company in an Office 365 group.

We are rolling out guest access functionality in phases. Starting today, group owners can add guests to a group in Outlook on the web. Once added, guests receive a welcome email, are granted access to group files in SharePoint Online, begin receiving email messages and calendar invites sent to the group, and can send messages to the group. They also have automatic access to cloud-based file attachments. Guests have the option to leave the group at any time and visual indicators remind all members of guest participation in the group across all Outlook experiences.

Office Groups GIF

Guest access works for any email accounts including corporate and consumer domains (such as Outlook.com or Gmail.com). If the guest email identity is associated with a Microsoft account (such as Office 365 or Outlook.com accounts, for instance), the user is directed to a sign-in page to identify themselves. If the guest doesn’t have a Microsoft account, they will be directed to a sign-up page to create an account.

Register now for “Data Defense: An inside look at your secure cloud” on Modern Workplace

Register now for the season premiere of Modern Workplace, Data Defense: An inside look at your secure cloud,” airing September 13 at 8 a.m. PDT / 3 p.m. GMT. In this episode, get an inside look into the latest Microsoft datacenters and see firsthand how they seamlessly make trillions of transactions every day to help make your organization safer and more efficient by leveraging the power of cloud computing.

Don’t miss this rare look inside the cloud to learn about the incredible security measures in place to help protect your data.

New capabilities in SharePoint Online team sites including integration with Office 365 Groups

The home page of a SharePoint Online modern team site gives you immediate visibility into site activity and important documents, with quick access to Office 365 Groups, its members and associated Office 365 apps.

Team site publishing pages and new web parts

Modern team site pages are fast, easy to author and support rich multimedia content. And pages look great on any device, in a browser or from within the SharePoint app. Using pages is a great way to communicate and share your ideas—such as status and trip reports, how-to write-ups, know-before-you-go guides and frequently asked questions.

Team site publishing pages are easily created in your browser when you click New within a SharePoint Online team site.

SharePoint pages are built with web parts, which you can customize according to your needs. You can add documents, videos, images, site activities, Yammer feeds and more. Just click the + sign and pick a web part from the toolbox to add content to your page. The new “highlighted content” web part lets you set criteria so that specific content will automatically and dynamically populate in that area of the page. And using the SharePoint Framework, developers can build custom web parts that will show up right in the toolbox.

New capabilities in SharePoint Online team sites including integration with Office 365 Groups 3

The toolbox allows you to add web parts to your SharePoint page.

To get started using SharePoint Online team sites in Office 365 follow these easy steps:

How to get started

  1. From the upper-right of any team site home page, click the gear icon to open the Settings menu and then click Add a page. Alternatively, on the modern team site home page, click New and then click Page. The new page appears.
  2. Click Name your page and then type a title for the page.
  3. Click the + sign to add content using the toolbox. Your work is saved automatically.
  4. Click Save and close when you are finished.
  5. To edit a saved page, click Edit.
  6. After the page looks perfect, click Publish.

To share the page via email, just click Share at the top of the page.

Learn more how to add a page to a site.

Office 365 Groups + team sites integration

When you create a group, Office 365 gives the group a shared inbox, calendar, OneNote notebook, a Planner for task management—and now, a full-powered SharePoint team site. Each group gets a modern home page—with the ability to create additional pages—document libraries, lists and business apps.

The integration of groups and SharePoint team sites means that any time a new team site is created, a new group membership will be created as well. You can easily see the members of the site, if the site is listed as public or private within your organization and how it has been classified. In addition, all existing Office 365 groups will be updated with their own team site. And once the rollout is complete for your tenant, all newly created groups will get a team site by default.

We’re also rolling out a number of new capabilities that members of the group will have access to within the team site.

Let’s dive in to the details of what’s new.

Home page—We redesigned the team site home page to focus on the team’s most relevant content, while maintaining easy navigation to the team’s lists, libraries, pages, subsites and apps. The home page also provides quick access to the group’s Outlook conversations. And when you click on the name of the team site (“Loyalty Program” in the below screenshot), you will see the group card with navigation links to more of the group’s calendar, files and more.

New capabilities in SharePoint Online team sites including integration with Office 365 Groups 4

The new SharePoint Online team site home page for an Office 365 group showcases important content and site activity.

Grundfos makes global business happen with Office 365

About eight years ago, Grundfos began its globalization journey. To address the demands of our expanding markets and the increasing numbers of global customers, we opened offices and cost-effective production sites around the world. Today, the Grundfos Group consists of 83 companies in 56 countries, and our annual production of more than 16 million pump units makes us one of the world’s leading pump manufacturers in the world.

That we have reached this point is testament to the talents of our people. At Grundfos, we believe everyone has passion and potential. And it’s the job of IT to provide productivity tools for employees to use to increase their influence and their voice within the company—especially during our global growth phase. That’s why we chose Office 365 to be the foundation of a modern, connected workplace for more than 18,652 employees around the world. We all use Office 365 applications now to connect with each other.

One of our core values is that we say what we do, and we do what we say. Today, we have Yammer at our fingertips to express ourselves in spontaneous ways that drive connections. So, it’s not unusual for someone working on the shop floor to use a mobile phone to join a Yammer conversation started by our CEO and provide feedback about a new company strategy. Our Yammer network is building organically, with many interest groups discussing product design and driving innovation. Engineers reach out through Yammer to the entire organization to ask for suggestions on issues like product development, such as fine-tuning the optimal pressure in a certain kind of pump. And answers come back from all over the world. This means we can solve issues faster, expedite design innovation and provide a better product to the market.

An essential element of a modern, connected workplace is being able to work where and when you need to. With Office 365, Grundfos can function seamlessly as a global workplace. We use business productivity tools, such as Skype Meetings, to maintain collaboration among mobile, dispersed employees. In fact, we have seen a drop in travel costs. We are also using SharePoint Online to support virtual teamwork through collaboration sites that people can access anytime, in any time zone, to manage projects.

Looking back on this journey, I think in IT we are most proud of delivering on our promise to Grundfos that we would provide a new workplace—more connected, more agile, more mobile—which enables a paradigm shift in how our employees can deliver the kind of productivity that we need to compete in today’s marketplace. Today, we are excited about delivering on the promise of Office 365 to accelerate the pace of global business.

Office Lens comes to Windows 10 and adds Office 365 support

The new Universal Windows Office Lens app gives your Windows 10 PC, tablet, phone or even HoloLens scanning superpowers. Whether you need to share your latest ingenious napkin sketch or grab the text from a photo or screenshot in your pictures folder, Office Lens makes it simple to automatically crop and re-use your content in OneNote, Word or PowerPoint.

Office Lens GIF - cropped

Once your content is captured and saved to OneDrive, it becomes searchable from your Windows PC through the power of Optical Character Recognition, so you’ll never misplace a key idea again.

Office 365 and OneDrive for Business support for Windows, Android and iOS

With the latest updates for Office Lens for Windows 10, Android and iOS, you can securely save your scans to your work or school Office 365 accounts. Whether you’re collaborating over OneNote, need an image on your OneDrive or need to re-create a document in Word, Office Lens brings your content securely to your Office 365 experience. Just sign in to Office Lens using your company, organization or school email address and capture to your heart’s content. Your scans will benefit from the easy sharing and security afforded by Office 365.