In early December, we released Office 365 Advanced eDiscovery, which integrates Equivio machine learning, predictive coding and text analytics capabilities to reduce the costs and challenges that come along with sorting through large quantities of data for eDiscovery purposes. These new capabilities further strengthen the rich set of eDiscovery in-place retention, preservation and search capabilities already present in Office 365—helping our customers quickly identify relevant data while decreasing cost and risk.
Today, we are happy to announce the ability for customers to export eDiscovery data from their Office 365 tenant to third-party review applications. This new capability is in addition to the existing export capabilities already present in Office 365, which allow you to download the data directly to your local computer. The new export capability enables secure eDiscovery data export from Office 365 Advanced eDiscovery to a secure Azure Blob storage controlled either by the organization or by the third-party review application.
We are initially working with four review application partners to build integrated solutions that take advantage of the new export capability in Office 365 Advanced eDiscovery.
The current partners include:
DMX™ (DocuMatrix®) is Epiq’s eDiscovery business intelligence platform. It supports processing through production and has been used on the industry’s largest litigations, investigations and regulatory actions. Epiq is the largest global provider of eDiscovery software, with offices across North America, Europe and Asia.
iCONECT’s award-winning proprietary platform XERA empowers Fortune Global 500 corporations and law firms to create a secure central repository enabling worldwide access to billions of their confidential documents through a visually rich and intuitive HTML5 interface. With proven technology, interoperability with both SQL and Oracle and a strong SDK, firms can replicate their existing organizational and analysis workflows and hit the ground running.
Whether it’s litigation, information governance, responding to a government request or running an internal investigation, Relativity gives you everything you need to tackle your unique e-discovery challenges seamlessly and securely through every phase of a project. Relativity has more than 130,000 active users spanning more than 40 countries, across 69 of the Fortune 100, and more than 195 of the top 200 law firms in the United States.
Recommind transforms discovery with powerful, proprietary analytics delivered in a simple, intuitive review experience—for superior fact finding and risk analysis, coupled with unparalleled review efficiency. Recommind’s award-winning Axcelerate platform spans the discovery process from collection to production and is used by premier corporations, law firms and government entities worldwide.
During the race season, roughly 100 crew members support Lotus F1 Team on site around the world. On today’s show, we learn from the team’s head of software development, Mark Everest, how Lotus F1 Team leveraged Office 365 APIs and extensibility to update their legacy travel application—complete with calendar and directory services integration.
The team built new underpinnings with a flexible data model in Azure, a web front end for logistics planning and user management, a mobile app that worked across mobile platforms and an Outlook add-in to integrate race events directly into users’ calendars. In the show, Mark describes how Visual Studio, Apache Cordova and integrated Office 365 APIs were used in the project. Keep watching to get a glimpse of how the team uses the apps to manage their itineraries.
Whether you are tracking a Twitter feed, managing a project with Trello or watching the latest news headlines with Bing—Office 365 Connectors surfaces all the information you care about in the Office 365 Groups shared inbox, so you can easily collaborate with others and interact with the updates as they happen.
Office 365 Groups is a service that enables teams to come together and get work done by establishing a single team identity and a single set of permissions across Office 365 apps. Setting up an Office 365 Group automatically creates a shared inbox, calendar, notebook and files. Now, any Groups member can add Office 365 Connectors for their group’s use, in seconds, to bring filtered information in the shared inbox that is relevant and contextual to the team’s needs and interests. For example, a product lead using the UserVoice connector can help her entire team track the latest feedback on a new product launched in market.
Each time a key activity takes place in the service you’re tracking—for example, when a new task is added to a Salesforce opportunity, an update is made to a Trello board or an incident is triggered in PagerDuty—a message is sent to the Groups shared inbox. You can then choose to share and discuss on the message with your team or take action with a few simple clicks.
Over 50 Office 365 Connectors are available today, spanning popular applications across productivity, news sources, HR systems, sales, project management, marketing automation, entertainment, eLearning, developer tools and many more. Some examples include MailChimp, Asana, GitHub, Stack Overflow, Aha, Zendesk, Salesforce, Twitter and UserVoice. We are also working with many other partners to enable additional connectors that will be made available soon.
In addition to the current Groups inbox integration, we plan to bring Office 365 Connectors to the Outlook inbox for individual users to leverage and over time to other experiences across Office 365.
If your organization already has Office 365, you can use Outlook, Outlook on the web or the Outlook Groups mobile app to start using Office 365 Connectors.
When we started the process of revamping reports in Office 365 about a year ago, it was extremely important for us to include customer feedback into the development process from the very beginning. The first version of the new reporting portal includes a new activity dashboard and a variety of new reports that provide consistent insights across all Office 365 services with a highly improved user experience.
Activity dashboard—provides visibility into Office 365 usage
The centerpiece of the new reporting is a cross-service portal that gives you more visibility into your organization’s use of Office 365, making it easy for you to make decisions or report back to your management. Graphs help you visualize key data allowing you to quickly comprehend the information. You will be able to see how many users have used each workload as well as a key summary of the activity within each product. You can also pivot the reports to different reporting periods (7, 30, 60 and 90 days) to identify trends.
Quickly surface usage information
When using Office 365, organizations want to have a clear understanding of the return on their investment. Especially during the rollout process, Office 365 admins often have to provide reports on a weekly or even daily basis showing how users are adopting it. The new reporting portal gives you a quick way to establish that you are getting value out of your Office 365 subscription by surfacing usage information for your Office 365 tenant as well as for each specific workload.
Gain insights on how individual users consume the service
The new reports give you the ability to drill down on single services and access detailed information at the individual user level. To enhance productivity and usage of Office 365 among your users and to effectively plan training and communications around this, you need to understand exactly what’s happening within each service and how individual end users in your organization are consuming or—often more important—not consuming the service. Simply click the specific tile on the portal to get to the more detailed information. From there, you can also export the entire report into CSV format and open it with a tool like Excel to quickly filter or pivot the data for further analysis.
More to come
As of today, the following reports are available to customers in the U.S., Australia and Canada:
The rollout for Europe, APAC and Latin America will start in April. You’ll find the reporting link directly on the home of the new admin center as well as in the left menu.
This is just the beginning. In April, we’ll make more reports available to U.S., Australian and Canadian organizations, providing insights on SharePoint and OneDrive site usage as well as on Yammer and Skype for Business activity—with organizations in Europe, APAC and Latin America following in May. More reports focusing on SharePoint and OneDrive for Business user activity and on user interaction with Office 365 (i.e. which browsers or operating systems do they use when they access the service) will be incrementally added.
And no worries, the reports in the old admin center will be available until an equivalent report has been added to the new report portal. In the new portal, we’re consolidating reports to reduce redundancy and to make it easier for you to find the information you’re looking for. You won’t find a 1:1 replication of the old reports. Instead, you will have access to improved new reports that give you even more insights.
As part of today’s Microsoft’s Education announcement, we are announcing new and unique experiences and updates to Office 365 Education coming summer 2016* that will make it easier for teachers to manage their classroom; students to learn; and IT administrators to set it all up.
Manage classes in one place with Microsoft Classroom
Office 365 Education now includes Microsoft Classroom, a single experience for managing all classes and assignment workflow—with a teacher and student view.
Microsoft Classroom has a OneNote Class Notebook built into every class, allowing teachers to create assignments with due dates, complete with Outlook calendar events and reminders. The assignments can reference materials from the Class Notebook, Office documents and interactive content. You can create assignments for multiple classes at the same time, easily grade them, or give them private feedback and ask them to resubmit.
Students can receive, complete and submit assignments on their favorite devices, including mobile devices via the Microsoft Classroom app. Throughout the workflow, they have the ability collaborate with classmates in real time within Office documents, online or offline, without worrying about losing formatting.
Save time, stay organized and collaborate with OneNote Class Notebook
Teachers have told us that they already love Class Notebook. Here is how a few of them, our Microsoft Innovative Educator Experts, describe it:
“It is a digital equivalent of an old-school Trapper Keeper, shared between a teacher and students. Organizationally, it includes everything a teacher and student need for a successful learning experience.”
“A virtual classroom. Collab space is your white board, contents library—your bookshelf and student folder is their folder and desk.”
“The most significant and organic change process ever in the school.”
“OneNote Class Notebooks have redefined the instruction at my school.
Now, with the new Class Notebook add-in announced last month, built based on teacher feedback, teachers can share, track and grade assignments across classes wherever is most convenient (OneNote, Microsoft Classroom or their existing LMS)—without having to jump between websites and applications.
Any teacher can start a Class Notebook for free by going to onenote.com/classnotebook. Learn more about today’s announcements and get started by going to the blog post here.
Quick quizzes and surveys with Microsoft Forms
Today, we are also announcing Microsoft Forms. Microsoft Forms is a new part of Office 365 Education that allows teachers or students to easily and quickly create custom surveys, quizzes, questionnaires, registrations and more. Form authors can invite others to complete forms, which they can do using any web browser, even on mobile devices. Form authors can view results as they are submitted using the built-in analytics, and Forms data (i.e., quiz results) can be easily exported to Excel for additional analysis or grading.
Classroom automation with School Data Sync
We have heard that administrators want the flexibility to set up and manage their online classroom. That’s why today we are announcing School Data Sync (SDS), which will also be included in Office 365 Education, to enable the class creation and updates in Microsoft Classroom. By syncing user profiles and class rosters from a Student Information System (SIS) into Office 365 Education through Azure Active Directory, SDS automates management of classes and class materials for teachers, freeing up time for lesson planning and teaching.
Students logged in to Office 365 Education are automatically logged in to other supported classroom applications—saving instruction and administrative time. Since IT admins can determine what student data to sync and which apps can access the data, it is easy to remain in compliance with your standards and policies.
We have a list of the SIS partners on the School Data Sync website here and will continue to add more throughout the preview. A primary goal of ours is to deliver value to educators by delivering assignments (and grades) created in Office or OneNote in other education applications. Already, for launch, we have over 25 education partners committed to integrating with Office 365 Education.
Here is an example of how Omaha Public Schools is using both Microsoft Classroom Preview (formerly referred to as “Class Dashboard” in private preview) and School Data Sync Preview in Office 365 Education:
Read more about Omaha Public Schools’ journey with Office 365 Education here.
Educator and staff collaboration with PLC Groups and Staff Notebooks
Just as teachers have been using Class Notebooks in their classrooms, they have also been using a similar digital notebook with their fellow staff members. OneNote Staff Notebooks help them save time, get organized, collaborate more effectively and capture activities, such as professional development and classroom observations. Earlier this week, we announced that school leaders, teachers and education staff who do not have an Office 365 Education account can sign up for free and create OneNote Staff Notebooks for their schools. In a few simple steps, education staff leaders can add staff members into their Staff Notebook; set up a collaboration space for meeting notes, shared curriculum or initiatives; create a Content Library for read-only staff material; and add a private workspace for each staff member.
Within Office 365 Education and Microsoft Classroom, just like in a Class Group, educators have a “teachers’ lounge” in Professional Learning Community (PLC) Groups, which gives them one place to track tasks, share files and connect to conversations in or outside the school. A PLC is a group of educators who meet regularly to share expertise and work collaboratively to improve teaching skills and the academic performance of students. Today, Office 365 Groups allow educators to foster collaboration for staff and professional development; enable streamlined communication among technology teams and departments; organize training and classes and much more. We are in the process of customizing Office 365 Groups to fit this PLC model even more easily in the future.
We could not be more excited about the path we’re on and what we’re delivering for teachers and students this next school year. We want every student and teacher to reach their full potential as a result of using our products. Central to this commitment is helping teachers adapt content to meet the needs of each of their students, including students with learning differences. Today, Learning Tools for OneNote complies with accessibility requirements out of the box and helps students improve reading and writing skills. We will have updates coming very soon for Learning Tools, including the impact on students we have seen in a relatively short time this school year.
We’re constantly looking for opportunities to improve the way our users get things done. The new Office 365 home page enables more consistent and unified experiences for work, education and home users across every device. This new platform also helps us respond to user feedback and deliver innovative new features at a faster pace than ever before.
Simple, responsive design
We’ve simplified how people access their Office 365 applications and documents. Now, when you log in to Office 365, you have immediate access to all your online applications and recent documents to help you get to what you need faster.
As part of this update, we’ve also taken the opportunity to add improved page responsiveness for a better, more consistent experience across all your devices. Office 365 lets you get your best work done, no matter what device you’re using, and the new home page will look beautiful on your phone, tablet, PC and Mac.
We want to make sure that our Office 365 users get the most out of their Office 365 experience. New tool tips help highlight new and unused features, including recently added applications and actions users need to take.
Seamless Office install
We’ve made it easier than ever for Office 365 users to get the latest version of their mobile applications and desktop software. Now, you can download and install Office on your device with one click from the home screen. We’ve also made it easier to install Office 365 mobile applications from your desktop. Simply choose the application you want to install, then send an email or an SMS to the device you want to install it on.
OneDrive for Business has made significant progress in the last six months, and was recently named a Leader by Forrester Research in “The Forrester Wave™: Enterprise File Sync and Share Platforms, Cloud Solutions, Q1 2016.” You can read the report here.
It’s an honor to get industry recognition like this, but we know there’s always more for us to do to improve the service. Today, we’re announcing important improvements and new capabilities in our sync, browser and mobile experiences, as well as new IT controls for administrators.
New features added to the Next Generation Sync Client
In December 2015, we released the first version of the Next Generation Sync Client, which we now refer to as the new OneDrive sync client. The new OneDrive sync client has dramatically improved sync reliability and performance and contributed to tremendous growth in OneDrive for Business total storage and active usage.
Starting today, we’re rolling out an update to the client which addresses the most common feedback we received on the first release. This update brings the following enhancements and new features:
Windows 8.1 support—This completes our commitment around Windows OS support (7, 8, 8.1 and 10).
Office 2016 integration—In conjunction with an Office 2016 update currently rolling out, key features such as real-time co-authoring, open documents from the Most Recent list and share documents from within the Office app will be available.
Improved setup—Now it’s easy for anyone to get and install the new OneDrive sync client. No more registry keys needed on Windows or Terminal window on Mac!
Seamless client migration—If you are running the previous sync client (groove.exe), this update seamlessly transitions without requiring a resync. For full details go here.
Pause sync—A handy feature when you want to suspend syncing for a period of time, like when you are tethered to your phone or using Wi-Fi on an airplane.
View files online—You can now right click any document in Windows Explorer and select “view online” to navigate to the OneDrive for Business file or folder in the browser.
Sync any file type you want—We’ve added support for .json, .aspx, .swf files and more; you can now add any file type to your OneDrive for Business.
Block file types—IT admins can now block certain file types from syncing, such as PST or MKV files protecting limited bandwidth.
Performance and reliability improvements—Give small files in particular a big boost in upload and download speed.
Most of these new capabilities will be available to all customers within 1–2 weeks, the Office 2016 integration (including the associated Office 2016 update) and Pause sync features will continue rolling out during the course of the summer. There are additional sync updates to be rolled out later this year:
Manage bandwidth—By the end of June, we’ll deliver IT controls to throttle bandwidth consumption of the client.
Extended Windows Explorer integration—A simple right-click action to get a link or share files directly in Windows Explorer.
SharePoint Document Library Sync—We’re adding SharePoint Online document library sync, starting with a preview in the third quarter of 2016, with general release by the end of 2016.
Browser experience enhancements
We’re introducing a simple way to remove files and folders from the “Shared with me” view in the browser experience. Removing an item from the “Shared with me” view doesn’t delete the file; it can still be found via a search, so it’s not lost if you need to get back to it.
Easily remove items from your “Shared with me” view.
Sharing with people outside your organization is now a whole lot easier!
We’ve streamlined the process for an external recipient who doesn’t have an Office 365 or Microsoft account to open files you share with them from OneDrive for Business. Now, anyone without an Office 365 or Microsoft account who receives a file invitation just needs to enter an email address or phone number and a password, then confirm their account (one time only), and they’ll have access to the file.
Simplified creation of a Microsoft account.
Driving mobile productivity further
This update is a big one for our iOS and Android apps! We’re integrating Outlook mobile with OneDrive for Business, so you can share files through email on both iOS and Android—this update will roll out in the coming weeks.
Composing an email on an iPhone and attaching a link to a OneDrive for Business file is quick and easy.
We’ve introduced a richer sharing experience in the OneDrive app for Android, including a fantastic new PDF viewing and annotation experience and an embedded Office Lens experience. You can now take a photo of the whiteboard after an important meeting and have it automatically converted to a PDF file and uploaded to the OneDrive for Business folder of your choice, in one simple process. We’ve included support for Office 365 Data Loss Prevention (DLP). This builds on the DLP integration already in the browser experience. This update will start rolling out today and be available to all users within a week.
In the OneDrive app for iOS, we have a new, richer sharing experience including SMS, Mail, Outlook Mobile, Copy Link (both Edit and Read-only links), Invite People and others. You can also save files to OneDrive for Business from any iOS app. As with the Android update, this iOS update also supports Office 365 Data Loss Prevention (DLP) policies defined by your organization. Again, this update will roll out to all users in the next week.
This iOS update has much richer sharing options for OneDrive for Business files.
New insights, governance and controls for IT
One of the great things about Office 365 is the ability for IT to get an unprecedented view of what’s going on with your critical business data across email and files. We recently started to roll out a new reporting portal in the Office 365 admin center, where you can see key usage metrics for all of your Office 365 services including OneDrive for Business.
Comprehensive usage reporting across Office 365 services is now available.
In addition, along with making external sharing easier for end users, we’re also giving IT administrators more controls over who their users can share with. For example, perhaps your organization is OK with files being shared with external parties, but doesn’t want employees to share files with certain organizations, such as direct competitors. Now, IT administrators can set up a list of domains that people can share with or a list of blocked domains (but not both). This new capability is currently rolling out and will be available to all OneDrive for Business customers by the end of April.
Setting a list of domains that users can share with.
In September 2015, we rolled out the ability for end users to define an expiration date for an anonymous or guest sharing link. Now we’ve added the ability for IT to set a tenant policy (RequireAnonymousLinksExpireInDays) that makes expiration dates mandatory for anonymous or guest links and assigns default expiration period (e.g., 7 days). Users can still set an expiration date that is shorter, but not longer, than the default period.
The user experience if they try to set an expiry date beyond the organization’s policy.
New developer options for OneDrive for Business
We know that one of the keys to having a productive and useful collaboration space is a powerful and flexible platform to build on. There are a number of new options for developers who are building apps that connect to OneDrive for Business, including Webhooks preview, where developers can easily get push notifications to changes occurring in OneDrive for Business, an updated file picker for JS, Enhanced flexible sharing via the OneDrive API and App folders on OneDrive for Business. The developer options for OneDrive for Business are constantly getting richer and more flexible. We are excited about the solutions our partners are building and the breadth of solutions available. You can check out examples of these partner solutions on the OneDrive for Business ecosystem page.
This isn’t your typical online event: you won’t see any slides, demos or sales pitches. You’ll start the session in an online roundtable to discuss your biggest business challenges and then sign in to a live environment in the cloud. Our trained facilitator will guide you through a hands-on experience to see how Microsoft Windows 10 and Office 2016 can meet your needs in this collaborative, fun environment.
We’ll send you a link to connect your own device to a remote desktop loaded with our latest and greatest technology, so you can experience first-hand how Microsoft tools can solve your biggest challenges. During this interactive online session, you will explore how to:
Keep information secure while being productive—Make it easier to work securely and maintain compliance without inhibiting your workflow.
Capture, review and share notes from anywhere—Boost your team’s productivity by sharing documents and collaborating in real time.
Use social tools to find experts and answers—Break down barriers between departments to share knowledge quickly.
Quickly visualize and analyze complex data—Zero in on the data and insights you need without having to involve a BI expert.
Co-author and share content quickly—Access and edit documents even while others are editing and reviewing them—all at the same time.
Today’s spam and malware attacks are sometimes so well-crafted they may look legitimate to your users, and putting messages into the Junk Email folder isn’t enough. Over the coming weeks, we are rolling out Safety Tips in Exchange Online Protection, an additional layer of protection for all users that provides a warning to the user in an email that is marked suspicious, or a reassurance when a message is safe.
When a message includes a safety tip, the tip will be displayed in a messaging bar at the top of the email in one of four color-coded categories indicating that the message is either Suspicious, Unknown, Trusted or Safe.
Messages marked Suspicious have a red safety tip and are either a known phishing message, have failed sender authentication, are a suspected spoofing message or have met some other criteria that Exchange Online Protection has used to determine the message is fraudulent. You should not interact with suspicious messages and instead should delete them.
A yellow bar at the top of the message indicates an Unknown safety level. Being marked as Unknown indicates that Exchange Online Protection has marked the message as spam. You can click the It’s not spam link in the yellow bar of a junk mail item to move the message to your inbox.
Messages from a Trusted sender display a green bar at the top of the message. These are from domains identified by Microsoft as being safe.
Messages marked with a gray safety tip indicates that the email was not filtered for spam because it is either considered Safe by the user’s organization, is on the user’s safe senders list or Exchange Online Protection marked the message as junk but the user moved it out of the junk folder to the inbox. The gray safety bar also appears when images within the message have been disabled.
All four types of Safety Tips are included in the Outlook on the web experience, whereas Outlook clients, whether desktop or mobile, will display only the Suspicious safety tip. Most messages in your inbox will not have a safety tip; we only add them when we have information users need.
How do we determine which Safety Tip to apply?
As an industry-leading solution for securing your email, Exchange Online Protection analyzes data patterns across millions of emails to identify spam, malware and phishing threats. Based on this ongoing analysis, Exchange Online Protection is able to identify suspicious messages and apply the appropriate Safety Tip.
Your core destination for all information about the release of Office Setup 365 prepared by the Microsoft Australia team to NSW DEC schools from the Microsoft in Education team and our wider community.
Welcome to the Microsoft Australia NSW DEC Office365 User Guide. Here you will find all the information, resources, links, tips and tricks related to using Office 365 in your schools and classrooms across New South Wales.
The set of tools in Office 365 are used around the world to support teaching and learning, and offer a wide range of educational benefits. These online services will assist schools in using a Bring Your Own Device strategy, allowing students and staff to collaborate from any device, anywhere they have access to the internet.In the video below, see how Campbelltown Performing Arts High School have used Office 365 in their school.
Microsoft Office 365 (Link to DEC Intranet) is a set of web-based applications that enable collaboration and creation in the classroom. This service includes online versions of Office products such as Word, Excel, PowerPoint and OneNote. In addition, Microsoft Office 365 offers collaboration and sharing opportunities via OneDrive and OneNote Class & Staff Notebook.
OneNote Support Guide
A comprehensive guide to using Office 365 in your classrooms and schools has been developed as a OneNote notebook.
Other Support Resources
For questions, queries and to learn from other users of Office 365 in NSW DEC, please visit the O365 Yammer community here.
Technical support information about using these services in the DEC environment is available via the Learning Tools Technical Support site (DEC Intranet)
To view the Microsoft NSW DEC Student privacy charter please click here.
How to Videos
In these videos, you will learn some ways you can use Office 365 in your classroom.
Using Excel for student performance tracking
Using OneNote to share assignments, collect homework and more in your classroom.
Simply collaborate with your class using Word Online