SkyDrive introduces smart files in Windows 8.1

When we designed SkyDrive for Windows 8.1, we thought a lot about how storage needs are growing much faster than device hard drives. So we invented smart files, which allow you to have your files always with you while being unconstrained by storage capacity.

In the Windows 8.1 preview we saw consumers using SkyDrive in two distinct ways. The first group of people are very conscious of what they have saved to disk and most of their files are online-only. We found that the majority of people using smart files take up 80% less disk space than they would without smart files. The second group of people are on the other end of the spectrum: they explicitly chose to have all their files available offline, and so have their entire SkyDrive stored locally.  This showed us that users understand smart files and are tailoring the feature to their needs.



Although smart files are a fraction of their original size, they behave identically to any other file. A great example of this is how smart files show up in Bing Smart Search in Windows 8.1. This feature, which is rolling out over the coming weeks, allows you to search from the desktop for the content of Camera Roll photos that have had text extracted from them.

For example, you might have taken a photo 6 months ago of the menu of your favorite restaurant, but can’t remember where it’s buried in your Camera Roll and want to remember the dish you had. You can simply type in the restaurant name on your desktop and Bing Smart Search will search text of your Camera Roll photos and pull up the picture of the menu with the restaurant name printed on it. With the power of smart files, this will work even if your Camera Roll is marked for online-only access. The moment you open the photo, it will be instantaneously pulled from the cloud for you to view the full version.


People are starting to take photos not only to capture special moments, but also to keep track of everyday information, so we are really excited about this scenario and proud to unveil this valuable OCR search feature.

Just weeks away from the general availability of Windows 8.1, we’re very excited to not only continue allowing you to have your files always with you, but to make your files smarter.

Start working social with Yammer

To help our customers with their enterprise social adoption, we are continuing to drive the Social Journey forward with a series of videos, prompts, and other resources to help you understand how Yammer can help change the way you work together. Find out how to begin your interactive social journey here.

Power BI for Office 365 preview and Power BI in Excel updates

We are excited to share that today the Power BI for Office 365 preview has been updated to include natural language search through Q&A as well as our improved experiences to two Power BI add-ins in Excel, Power Map and Power Query, which provide customers with improved data 3D mapping visualizations and data search, respectively.

We’ve had our preview open for an initial wave of customers over the past month and are encouraged by the enthusiastic response we’ve received. For more details please check out the Data Platform Insider blog and Excel Blog.

To learn more and register for the preview visit You can also download Power Map and Power Query along with sample datasets on the Power BI add-in Getting Started page. To see Power BI for Office 365 in action, check out this demonstration. Tell us what you think by posting in the comments below or tweeting us at @SQLServer #MSBI #PowerBI.

12 reasons why users prefer Outlook over Gmail at work

The best thing about my job is that it gives me the opportunity to talk to customers. It’s an honor and pleasure to hear them speak about our products and services. At times it’s humbling and at other times it leaves me with a sense of pride. I could talk to customers all day long and not be tired!

The conversation gets doubly exciting when the customer has switched from Google Apps for Business to Office 365. We see more and more customers and partners recognizing their love for Outlook. These organizations listened to their employees and decided that Office 365 was the right choice to keep their organization productive and satisfied. As I talk to these customers, there are a number of capabilities that they callout as missing in Gmail. Here are a few reasons that come up consistently with users who prefer using Outlook over Gmail.

1. Integration across email, calendar and contacts — Email is the primary mode of communication at work today. Customers tell us they look at Outlook as one place to effectively communicate at work to get things done. Whether it is to setup meetings, find more information about a contact, dial into conference calls or jump onto online meetings, Outlook is their hub. They tell us how they love the consistent experience of the inbox since it gets them going on their task without much thinking. As they start Outlook each morning, this consistent look gets them going every day with minimal to no training. Gmail on the other hand frequently tries a new experience e.g. new compose or new inbox.

2. Offline access to email —  A big topic in all our discussions is being able to work on email without worrying whether they are connected to Internet. Customers tell us when traveling on an airplane, their favorite work-related activity is to clear up their email backlog. Most of them work in Outlook during their journey. They can read and respond to email just like they would when they are at their desk connected to the Internet. As the Internet connection is re-established, the email is automatically sent. With Gmail offline, users have access to only past month’s email when there’s no Internet connection. Also, users can access their email offline on Chrome and Safari browsers only. By contrast, Outlook does not have these restrictions.

3. Organize email your way — Not all users work the same way. Some sort their folders alphabetically; others don’t. Some like to simply search for their email while others need the ability to look for their email in specific “bins”. As a result, they relate to folders in Outlook better. Users have limited ways to organize their email in Gmail. They are limited to only use labels to organize their email. Asking users to relearn their way of organizing email is simply unacceptable to them. As one user said, “it felt like trying to get work done with workarounds.”

 4. Categorize email items to stay organized — With Outlook, users have the ability to assign categories to various items (e.g. message, calendar appointment, task etc.) An item can be assigned multiple categories to classify it in more than one way. And those who need visual cues have the ability to color-code the categories. At a glance, users can see how they spend their time across different areas by looking at the color coding of the events on the calendar. Those who use categories and color coding to keep their work organized cannot imagine doing without it. These customers had to restrict themselves as they tried to use the colors to differentiate items in their inbox, tasks etc. in Google. The inability to associate colors with different items in email rendered color coding meaningless for these customers.

 5. Multiple ways to find email — Users need multiple ways to find their email. Using search to find email works mostly when users know what they’re looking for. But users insist “sometimes you just don’t know what to look for” and they have to rely on where they filed an email to go find it. The ability to sort email by date and size, to specify the timeframe, and to scope the places to look are all various ways to find the email when you don’t know how to describe your search. Outlook provides multiple ways to track down what users are looking for, whether its search, folders, categories, sort emails in inbox, search folders, etc. With Gmail, users do not have a way to sort email by size, date or sender and are stuck with just one thing – search!

 6. Flags, changing importance of email — Outlook makes it easy to flag email to grab quick attention. One customer described it as, “when I see a red exclamation marked email in my inbox, I know I have to get to it quickly.” The lack of the “red exclamation mark” in Gmail leaves users confused as to what email is more important than others. Because they cannot set the “red exclamation mark” while composing email, they are unable to get the right priority of attention to their email from their recipients. By contrast, Outlook makes it easy to not only include a “red exclamation mark” but also flag email for rapid follow-up or change the importance of an email to “low” to indicate lack of urgency. Customers tell us these seemingly little capabilities make users far more productive on daily basis than using Gmail without these.

7. Rules to minimize email clutter — Customers tell us how much they love Outlook, and yet they continue to push us to help them better manage the clutter in their inbox. We continue to make progress on that front every day. Some users use rules to move items to various folders and assign categories to stay organized. This helps them remove unwanted email and minimize the clutter in their inboxes. Gmail has filter capability, but the actions you can take after you filter these emails is limited in nature. Customers tell us it is easier to setup rules in Outlook to flag important email based on the sender.

 8. Rich contact information — It’s great to hear users describe how they’re able to find someone’s office by looking at their contact card. Contact card in Outlook provides rich information about the user. The photo in the contact card enables users to associate faces with names. “Presence” information shows the status of the user, for example, whether they’re busy, offline, etc. Users can quickly and easily start a chat conversation with the contact, schedule an appointment, make a quick phone call, or start an online conference. And unlike Gmail, the contact card in Outlook also includes each person’s job title, department and location information.

 9. Scheduling meeting rooms — Outlook lets users schedule resources like meeting rooms, projectors, etc simply by adding them as a resource to your meeting. The resource then functions just like any attendee, including the ability to auto-respond to the meeting invite as well as the ability to see the free/busy schedule. Users who want to do this easily with Gmail end up frustrated as the experience of scheduling meeting resources with Gmail is a cumbersome, multiple-step process involving primary and secondary calendars.

 10. Mail tips — How many of you have inadvertently sent an email to a long distribution list instead of the one person that you intended to? I am sure many of you can relate to this scenario, just like I have embarrassed myself! For users like me, mail tips in Outlook is a savior. As you begin composing email, a message pops up to indicate that you might be sending mail to a large distribution list. It’s a good warning sign if it wasn’t the intention of your email. This is a great example of enabling you to make the right decisions, while continuing to help you be productive.This capability pops even more when the recipient of your email is on vacation or has their automatic responses turned on. As you begin composing the email, the automatic response message for the recipient shows up within the message, thus saving you the headache of waiting for the vacation response to plan the appropriate next follow-up action. Customers who have switched from Gmail love it when the mail tip pops up in Outlook telling them the urgent message might be headed for someone who is unavailable for a few days.

11. Ignore conversations — Some conversations are worth ignoring. Often such conversations are an outcome of someone’s oversight or “who has the last say” attitude. Outlook has a very simple way to ignore such conversations. With a simple click, all existing and new emails in this conversation are moved to deleted Items folder, thus removing clutter from your inbox to help you focus on more important tasks at hand. Users also like the clean up option, where only the latest email thread with all comments is kept intact, while the rest of the emails are moved to the deleted items folder. All unique forked conversations are also kept intact to ensure all comments are still available in one place. With Gmail, users have a way to mute the conversation, but this capability is not easily discoverable and it does not work if the recipient gets added back on the To line of the email.

12. Sharing and delegating calendars — Administrative assistants who are responsible for managing multiple calendars tell us that working with Google Calendar was one of the most painful experiences for them. With Google, they claim that they had a “calendar mess” to deal with, leading some to use paper-based calendars to keep things in check! With Google Calendar, you get the option to either share all details on the calendar or just the free/busy schedule. It does not have the ability to share the free/busy with just the subject of the events. It lacks the level of control as to what details to share. After switching back from Gmail to Outlook, customers have much better control over managing calendars. For example, users can decide whether to share each person’s “free/busy” status along with the subject for the meeting. They can also choose to share full details about each meeting including the subject, attendees, the location, etc. Once the calendar is delegated, administrative assistants can easily manage the delegated calendar alongside their own calendar in a simple side-by-side view and minimize the confusion of making changes to the wrong calendar!

Having spoken to so many customers who have switched from Google Apps during the past year, I can safely conclude that not everyone used Outlook the same way. Based on their role and organization, they missed Outlook for a variety of reasons. The core of what Outlook gives them is the ability to use it in a way that makes them more productive in their job, whether it is an administrative assistant helping the leader to be more successful or an executive sending a high importance email to the team. The choice and flexibility is what they missed the most about Outlook.

Please click through this slideshow to see some of the differences for yourself:

Microsoft has the broadest set of tools for real-time communications

1. Microsoft offers both a consumer and an enterprise-grade service.

Microsoft offers both consumer-grade and enterprise-class services to our customers. With over 300 million connected users, Skype has one of the largest communities on the planet. Microsoft also offers Lync Online as part of Office 365, and it is a communication service that responds to the security, compliance, and communication needs of large organizations. Skype and Lync connect to each other — so users on Skype can call users on Lync and vice-versa.

Google offers a single consumer-grade communication service that lacks enterprise features that many businesses require. From its marketing to its feature set, Hangouts was designed with consumers in mind, not businesses. When the new Hangouts service was announced at Google I/O in May, Google Apps for Businesses wasn’t even mentioned. The focus was on how Hangouts connects you “with the people you love” — not the people with whom you do business. The scenario that exemplifies the value of Hangouts is a wedding engagement announcement, not team collaboration or better business meetings. The most discussed features in Hangouts are easy photo sharing and emoticons (“emoji”) that “make conversations more fun.” Paired with features like Google Effects, which lets you add animated pirate hats and snorkeling masks to your face during video conferences, Google’s focus is clearly not the business experience with Google Apps.

By contrast, Office 365 and Lync Online were designed from the ground up with a focus on what enterprises expect from their unified communications platform. Employees get a rich set of business-appropriate features, such as presenting directly from PowerPoint into a Lync meeting, sharing robust meeting notes in OneNote with meeting details automatically populated by Lync, sharing specific applications, whiteboarding, and choosing an optimal arrangement of meeting participants and content. Organizations benefit from the robustness of capabilities such as administration with Active Directory, archiving and compliance tools, integration with Microsoft Office, extensibility from public APIs based on industry-standard technology, and interoperability with other systems and devices (from headsets to Lync Room Systems).

2. Microsoft provides the best support and security options.

Office 365 provides 24/7 technical support and the added benefits of a 99.9% financially backed uptime guarantee for all of its services, including Lync. A customer using Lync Online and Office 365 can take advantage of a broad range of support options, starting from the basic one-by-one incident support, to comprehensive and ongoing support through Microsoft Premier Support programs. This enables customers to trust Microsoft to be there and help when something needs troubleshooting or fixing.

On the other hand, Hangouts is a feature in Google+, and Google+ is not a core service of Google Apps — it is considered an additional service. That means Hangouts is not supported under Google’s Technical Support Services Guidelines, and it is not covered by any support or service level agreement. What if you have a problem with Hangouts? You only get to check Google’s web help center or help forums. What if you have a favorite communications feature you like to use in a certain way? Google might change your experience without warning and force you to use it differently.

Beyond just Google’s planned changes, what if Hangouts has an outage? Hangouts is not on the Google Apps Status Dashboard so your organization doesn’t have visibility into the issue. And since Hangouts is not protected as part of the SLA, Google doesn’t have a financial responsibility to get you back online quickly, nor an obligation to compensate you for downtime with service credits. You just don’t know what will happen, whether on purpose or unintentional, with the Hangouts service.

3. Microsoft lets you talk to the broadest set of users on the planet.

Sometimes in the course of doing business, your enterprise’s partners, vendors, and customers don’t have the same infrastructure as you do. Office 365 and Lync allow you to connect with Lync users inside and outside of your company whether they have Lync installed or not. You can also include anybody with an HTML5 browser in the rich Lync meeting experience (including group video and content sharing). And as mentioned earlier, any Lync user can connect with the over 300 million connected Skype users as well. Imagine the possibilities: collaborating on a joint marketing plan with a partner. Conducting status calls with a small business vendor you’re working with. Explaining your medical diagnosis to a patient and discussing their case.  Or simply getting in touch with your family while you’re on a business trip. Office 365 and Lync let you collaborate naturally, seamlessly across borders, with more options.

If you use Google Apps for Business, Hangouts only lets you collaborate with other users who also have Hangouts. And you only get the premium Hangouts web experience if you use the Chrome Browser.

4. Microsoft has a more comprehensive feature set.

While Hangouts On Air allows public audiences to watch a Hangout via YouTube, only up to 15 people can actually participate in the video chat itself and have the full Hangouts collaborative experience. Everybody else is just a viewer. But we know that in many enterprises, teams are larger than 15 people, and more than 15 people need to collaborate on content in real time with each other. That is the true power of real time communications with the cloud. Office 365 and Lync support fully participatory experiences for 250 people in virtual meetings. Everybody — not just a small handful of people — gets the full power of interactive presentations, content sharing, instant messaging, voice, and video. That means everybody can speak up in that weekly status meeting, or comment on those latest product designs, or ask questions about that graph in a business report. Office 365 and Lync don’t just make you watch a broadcast — you can be in the “studio” itself.

5. Microsoft has robust security and compliance.

Organizations often wish to enforce policies for collaborating with and sending information outside the company. That is why with Office 365 and Lync, not only can you turn off Lync-Skype connectivity if you wish, but all Lync instant message conversations can be archived to Exchange regardless of user behavior. Office 365 lets IT enforce its policies to help keep the organization safe and secure.

However, if you’re using Google Hangouts, “there is no setting that prevents Hangouts with users outside your domain [and] Hangouts does not yet support warnings informing users that they’re messaging outside of the domain.” That means with Hangouts, IT must rely upon users to check and abide by company policy for external communication. But, as we’ve seen with a similar lack of enforcement capabilities for Google+ posts, employees sometimes make mistakes with external communication. This can be risky for organizations, and that’s why IT should be able to enforce external collaboration policies. But with Hangouts, you can’t.

What if your company wants to archive all instant message conversations? Sorry, with Hangouts, users can still communicate off the record by turning off message history. So much for compliance. And speaking of compliance, the new Hangouts is not compatible with Vault. So organizations face a costly tradeoff and have to give up Vault’s email archiving and e-discovery capabilities in order to get the new Hangouts.

Microsoft’s approach — from the living room to the boardroom.

We at Microsoft offer the best of both worlds — communications products that serve consumers, small businesses of all sizes, and enterprises. We believe people are users both at home and at work, so we believe in providing solutions that scale to the needs and requirements of both the living room and the boardroom, not just building a single product for both. Our business product, Lync Online with Office 365, provides the features, seamless integration, management capabilities, and robustness that enterprises expect when it comes to business productivity. We are excited for you to give Lync a try in your enterprise so you can collaborate effectively with a product designed with your business needs in mind.

What’s new in Office 365 Groups for April 2017

With over 85-million monthly Office 365 users, there’s no such thing as a typical customer. That’s why we built Office to embrace the diverse needs of the modern workplace by giving teams their choice of tools. Even within a single organization, different teams often have different demands for the productivity tools they use every day. What’s unique about Office 365 is the ability to deliver tools that meet these diverse needs—all on a single, manageable platform.

Supporting these teams is Office 365 Groups, a membership service leveraged by millions of users, which helps teams collaborate in their app of choice, including: Outlook, SharePoint, Skype for Business, Planner, Yammer, OneNote and Microsoft Teams. Office 365 Groups helps to structure, format and store information in a way that is accessible across different applications, but remains secure and easily manageable.

Enhancements to help admins manage groups

A key benefit of Office Setup 365 Groups is that any user in your organization can create a group and start collaborating with others in seconds. Self-service creation is great for users, but we know IT admins need to be able to easily manage groups, gain insight into their use, control their directories and ensure compliance of group data. Today, we are announcing new enhancements for administering Office 365 Groups to support these needs:

  • Restore deleted groups—If you deleted an Office 365 group, it’s now retained by default for a period of 30 days. Within that period, you can restore the group and its associated apps and data via a new PowerShell cmdlet.
  • Retention policies—Manage group content produced by setting up retention policies to keep what you want and get rid of what you don’t need. Admins can now create Office 365 Groups retention policies that apply to the group’s shared inbox and files in one step using the Office 365 Security & Compliance Center.
  • Label management—With labels, you can classify Office 365 Groups emails and documents across your organization for governance, and enforce retention rules based on that classification.

This adds to our broad set of group management tools recently rolled out to Office 365 customers:

  • Guest access—Guest access in Office 365 Groups enables you and your team to collaborate with people from outside your organization by granting them access to group conversations, files, calendar invitations and the group notebook.
  • Upgrade Distribution Groups to Office 365 Groups—The Exchange Admin Center now offers an option to upgrade eligible Distribution Groups to Office 365 Groups with one click.
  • Data classification*—You can create a customizable data classification system for Office 365 Groups, such as unclassified, corporate confidential or top secret.
  • Usage guidelines*—You can define usage guidelines for Office 365 Groups—to educate your users about best practices that help keep their groups effective, and educate them on internal content policies.
  • Azure AD Connect*— Enables group writeback to your Active Directory to support on-premises Exchange mailboxes. See “Configure Office 365 Groups with on-premises Exchange” for more information.
  • Dynamic membership*—Admins can define groups with rule-based memberships using the Azure Management Portal or via PowerShell. Group membership is usually updated within minutes as users’ properties change. This allows easy management of larger groups or the creation of groups that always reflect the organization’s structure.
  • Hidden membership—If you want group membership to be confidential (for example, if the members are students), you can hide the Office 365 group members from users who aren’t members of the group.
  • Creation policies—There may be some people in your organization that you don’t want to be able to create new groups. There are several techniques for managing creation permissions in your directory.
  • Setup Microsoft Office 365 Groups activity report—These reports includes group properties, messages received and group mailboxes storage over time. Note you can also leverage the SharePoint site usage report to track groups’ file storage.

A look at upcoming features

Because Office 365 is a subscription service, we’re able to continue improving the admin capabilities based on customer feedback. Here’s a look at some of the enhancements on our Roadmap for the next three months:

  • Expiry policy*—Soon, you will be able to set a policy that automatically deletes a group and all its associated apps after a specific period. The group owner(s) will receive an email notification prior to the expiration date, and they will be able to extend the expiration date if the group is still in use. Once the expiration date is reached, the group will be soft deleted for 30 days (and hence can be restored by an administrator if needed).
  • Azure AD naming policy*—Admins will be able to configure a policy for appending text to the beginning or end of a group’s name and email address no matter where the group is created, such as Outlook, Planner, Power BI, etc. Admins will be able to configure a list of specific blocked words that can’t be used in group names and rely on the native list of thousands of blocked words to keep their directories clean.
  • Default classification and classification description—Will enable admins to set default Office 365 Groups classification at the tenant level using PowerShell cmdlets. In addition, admins will be able to provide a description for each of the defined classifications.
  • Classification is available when creating or modifying a group across apps—Selecting a group classification will be available when creating or editing a group across the following Office 365 applications: Outlook, SharePoint, Teams, Planner, Yammer and StaffHub.

Introducing Groups in Outlook for Mac, iOS and Android

More than 10 million people rely on Groups in Outlook every month to work together and get things done. Groups is proving useful to our customers. And for that, we couldn’t be more thankful. Groups in Outlook offers huge improvements over traditional distribution lists, with a shared space for group conversations, calendars, files and notebooks, the convenience of self-service membership and much more.

Today, we’re pleased to announce Groups is now rolling out to Outlook for Mac, iOS and Android. Groups is already available in Outlook for Windows and on the web—so now you can access your group conversations and content no matter which platform you use.

With these updates, you can:

  • View your group list.
  • Read and reply to group conversations.
  • Add group events to your personal calendar.
  • View unread messages sent to the group.
  • View group details within the group card (Outlook for iOS and Android only).

There is more to come as we continue to work on making Groups better in response to your input, so stay tuned.

Recently released updates for Groups in Outlook

In addition to bringing groups to more Outlook apps, we’ve released several new features for Groups in Outlook on other platforms, too.

Give guest access—Last fall, we updated Outlook on the web to give you the ability to set up guest access for people outside your organization, set group classification as defined by Office 365 admins, and view usage guidelines. Now, these same capabilities are available in Outlook for Windows.

Invite people to join—One of our most requested improvements was an easier way to invite multiple people to join a group. We’ve released the Invite to join feature to Outlook on the web, which lets you create invitation links and share them with others via email or other channels, giving them a quick way to join the group.

Multi-delete conversations—Group owners can now multi-select conversations and delete them from the group conversations space in Outlook for Windows.

Send email as a groupOffice Setup 365 admins can grant send-as and send-on-behalf-of permissions to members of a group using the Exchange admin center. Group members who have these permissions can then send emails as the group, or on behalf of the group, from Outlook for Windows and Outlook on the web.

What’s next

We’re always listening to your feedback as we deliver new Groups capabilities to Outlook. Here are a few of your key requests we are going to tackle next:

  • Add appointments to a group calendar in Outlook for Windows—When adding an event to a group calendar, you will have the option to do so without sending an invite to everyone in the group.
  • Addition of Mail Contacts as guests—You will be able to easily add Mail Contacts in your company’s directory as a guest in a group.

Thanks for the feedback, and please keep it coming via our UserVoice site.

—The Outlook team


Frequently asked questions

Q. Now that Groups support is being added to Outlook for iOS and Android, what happens to the standalone Outlook Groups app?

A. Customers gave us feedback that they wanted Groups available directly in Outlook for iOS and Android. The Outlook Groups app will still be available while we continue to enhance Groups experiences in Outlook, such as adding support for group files, calendar and notebooks.

Q. Why am I not seeing Groups yet?

A. Groups is rolling out to Outlook for Mac, iOS and Android and will be available for eligible users in the coming weeks. Even if you are using the latest build of Outlook for Mac, iOS and Android, Groups will only be available to those who have joined or been added to a group. Once we add the ability to create and join groups on Mac, iOS and Android, every Office 365 user will see Groups in Outlook.

Q. Is Groups available to users?

A. Groups is for commercial users of Office 365 and is not available for

Q. Why am I not seeing all my groups in Outlook for Mac?

A. Outlook for Mac currently shows the top 10 most active groups in Outlook for Mac. We’re working on making all groups visible in a future update.

Q. What about Outlook for Windows 10 Mobile?

A. We’re working on the best way to integrate Groups in Outlook for Windows 10 Mobile. In the meantime, the Outlook Groups app for Windows 10 Mobile helps customers stay on top of all group activities, including conversations, files, calendar and notebook.

Q. Where can I find more about managing Groups in Outlook for my organization?

A. If you are responsible for managing and supporting Outlook for your company, take a look at our IT pro documentation and check out our recently released improvements for administering Groups.

Q. What is coming next for Groups?

A. Stay tuned to the Setup Microsoft Office 365 Roadmap to see what is on the way.

Announcing general availability of Office 365 from local datacenters in South Korea

Today, as part of our deep and continued commitment to make Office Setup 365 the most trusted cloud service for productivity, we are announcing the general availability of Office 365 from our new cloud datacenters in Seoul and Busan, South Korea. We are pleased to be the first global cloud productivity provider offering customer data residency in South Korea.

Since October 2014, we have expanded our global cloud footprint and opened new datacenter regions in Japan, Australia, India, Canada, U.K. and now South Korea. In addition to the same highly secured productivity capabilities already enjoyed by Office 365 customers all over the world, these new datacenter regions add local data residency, failover and disaster recovery to help effectively address the legal and regulatory needs of customers in industries like banking, public sector and healthcare.

To learn more about Office 365 and our security and compliance capabilities, please visit our website and the Office 365 Trust Center. To easily access Microsoft Cloud audit reports, security assessments and technical white papers, please visit our Service Trust Preview webpage.

Advice to help prevent data breaches at your company

A data breach can be your worst nightmare. Not only could it be disastrous for your company’s brand, it could lead to significant revenue losses and regulatory fines.

Watch the latest Modern Workplace episode, “Cyber Intelligence: Help Prevent a Breach,” to get advice on how to best approach cyber security at your company from two chief information security officers (CISO)—Vanessa Pegueros, CISO at DocuSign, and Mike Convertino, CISO at F5 Networks. Learn how these seasoned security executives make decisions on security spending and how they justify security investments to skeptical executives who may not have ever experienced a security breach.

Every company has cyber security risks and needs to be aware of them—but understanding your company’s risk profile is just the beginning. You also need to know what you are trying to protect. As Convertino explains, “The value proposition of the company needs to be the thing that you base your protections and recommendations on.” When you have a clear goal for security, it becomes easier to demonstrate the value of your security investments in tools and talent.

You’ll also see a preview of the protection available from Office 365 Threat Intelligence, which lets you monitor and protect against risks before they hit your organization. Using Microsoft’s global presence to provide insight into real-time security threats, Threat Intelligence enables you to quickly and effectively set up alerts, dynamic policies and security solutions for potential threats.

Thanks for one notable decade

This month OneNote celebrates 10 years of helping users capture notes at home, school, work and anywhere in between. In that time, OneNote has grown and added features for managing everything from recipe collections, to class notes, to projects and events–across phones and tablets, as well as the PC.

Here are just a few stories that highlight the amazing things people are doing with OneNote.

Writing The Conjuring : The Hayes Brothers

Screenwriting twins, Chad and Carey Hayes, wrote this summer’s blockbuster horror film The Conjuring, using OneNote. Using tablets and inking, the Hayes brothers were able to develop the killer script. See how OneNote made The Conjuring a success, and why the Hayes twins can’t imagine working without it.

Calling the plays: Joe Block

Milwaukee pro baseball announcer, Joe Block, uses OneNote to keep track of 750 players over 162 games every season. See how Joe keeps tabs on stats, player information, and fun facts in OneNote so he’s able access them in a moment’s notice, and call the perfect game.

Planning a wedding: Ambir and George

Wedding planning can be stressful under normal circumstances, but add 300 miles between any recently engaged couple, and you’ve got a whole different challenge. See how Ambir and George were able to overcome distance to plan the wedding of their dreams.

We’d love to hear how you use OneNote at home, school, or work or anywhere in between. Share your OneNote story with us in the comments below, and who knows; maybe you’ll be the focus of our next OneNote video profile.