Organizing my band with OneNote: An inside look

Anyone who has seen my apartment, office, or rehearsal space generally picks up on one key theme– I’ve got a lot of computers and about as many musical instruments.  Computers and music have been the two most important things in my life for as long as I can remember.  Two years ago, I decided to combine these passions and started a band called Bright White Lightning that mixes guitars and drums with sounds from retro computers, video game systems, and synthesizers.  So, when I’m not at work shipping software here at Microsoft, I’m playing guitar, tracking a song on a Game Boy, booking a show, or soldering together a new piece of DIY hardware.

My bandmates and I use OneNote to keep everything organized and in sync and I’d like to give you readers an inside look on exactly how it works for us.

Keeping tabs on my gear

Here’s a screenshot of the sections in the band’s notebook as seen from the OneNote app on my Surface Pro:

As you can see, there are lots of sections dedicated to specific pieces of gear.  In each of these sections I keep things like printouts of product manuals, instructions I’ve typed, and occasionally, diagrams for hardware I’m building or repairing.  Here are a few examples:

A different kind of shopping list

I hear a lot of folks telling others to use OneNote for shopping lists and while I agree, I prefer to keep a page per item of gear I want to buy.  That way I can add details for each item, such as its average price on eBay, possible substitute items, or a collection of user reviews.  Here’s an example:

Brainstorms and scribbles

Writing songs, especially lyrics, is time consuming and requires a lot of revision.  Since OneNote syncs to my Windows Phone, I can make changes to work-in-progress lyrics on the bus to work or on the road to my next performance.  OneNote keeps an offline copy of all of my notes, so I can make edits without cell service or when roaming–then they’ll sync when I get back to home territory.

Here’s a screenshot of some lyrics I was tweaking while in Canada:

And while it hasn’t yet come to fruition, we’re working on a stage piece that’s been sketched in OneNote–engineering schematics, blueprints and all.  Here’s a sample:

Keeping the whole band on the same page

It’s great that OneNote syncs to my phone so I can use it on the go, but what’s really useful is my ability to share with the other band members.  Our bass player takes care of booking a lot of shows, so together we collect things like contact information, load-in times, and gear check lists in a section dedicated to gigging.

While our bass player uses OneNote on his Windows Phone, our drummer has an Android.  No problem-OneNote is available on Windows Phone and on iOS and Android devices.  Even when I’m occasionally recording tunes on a Mac, I can access the band’s notebook in a web browser from www.skydrive.com.  It looks something like this 🙂

That’s a bit on how I use OneNote…let us know how you use it in the comments below!

Office 365 – Added New And Improved Intelligent Services

These features are added to create an outstanding experience in saving user’s time to help produce polished as well as gorgeous content. As researched by a professional team members working at MS Office 365 Technical Support department, these features will just get better each month by delivering users a continued innovation method and tune-up users’ intelligent recommendations by allowing more people to use them.

Top improved amenities of MS Office Setup 365

1. Presentations with Quick Starter in PowerPoint

Quick Starter is now appended to MS PowerPoint which was announced in the month of September 2016. This new added feature in PowerPoint reinvents the users’ process by creating out-of-the-box presentations while helping them to conquer blank slides easily as researched by a professional MS Office 365 Customer Support Number experts. A user simply needs to type in the topic section and Quick Starter will easily get them going with a curated outline and recommendations on what categories to include, information to research further, and various associated images tagged with Creative Commons licenses.

2. All-in one place writing assistance with Editor

This newly added editor feature in MS office is considered as a users’ digital writing assistant in which comes out to be more helpful for them. The new Editor windowpane delivers users additional information from its advanced spelling, grammar as well as writing style recommendations. Further it makes it easy for users to scan their whole document at a go. The experience of using this advanced feature replaces the Spelling & Grammar pane and easily incorporates inclusive design best practices ever for users by making it accessible to visually impaired people.

3. Intuitive commands with Touch Bar support for Mac

Touch Bar support feature is now completely available in Word, Excel and PowerPoint for users who are working on Mac. The most common type of commands is astutely positioned based on what users are performing in their document, spreadsheets or even while creating presentations. Let’s say for example, one tap can just put users into a distraction-free Focus Mode feature in the Word or on an enhanced slideshow experience with thumbnails in the PowerPoint.

4. Now proactively manage all your security as well as various compliance risk with this new Office 365 feature

Our services for MS Office 365 users:

  • Support to Download 365 for Windows
  • Support to Setup and Configure MS Office 365
  • Install Microsoft MS office 365
  • MS Office 365 Key Activation Issues
  • Support for MS Office 365 Update
  • Setup Microsoft MS Office 365
  • Uninstall Microsoft MS office 365
  • Support to Upgrade MS Office 365
  • MS Office 365 Product Registration Issues
  • MS Office 365 Installation Issues
  • Microsoft Support for OneNote Issue
  • MS Office Support for Publisher Issue
  • Microsoft 365 Support to Update Drivers
  • MS Office 365 Support for Internet Explorer Browser Issue

Solve your MS Office 365 issue with our professional and highly qualified technicians

So, people seeking for MS Office 365 Support can now reach out to us at our MS Office 365 Customer Support expert professional for immediate help for any kind of related issues? Users are surely at right place where they can grab our world class solutions for all technical issues of MS Office 365. We are ever-ready to assist you with your wide range of Microsoft issues encountered on unexpected basis in your routine work with MS Office 365 product. To receive the world’s top notch remote tech support MS Office services, users are requested to get in touch with our toll-free number at 1-888-262-1663 for exclusive access to our non-stop remote online MS Office Tech Support Phone Number services.

Announcing the release of Threat Intelligence and Advanced Data Governance, plus significant updates to Advanced Threat Protection

With the launch of Office 365 Threat Intelligence, we are enriching security in Office 365 to help customers stay ahead of the evolving threat landscape. Today, we’re also introducing a new reporting interface to improve the customer experience for Advanced Threat Protection (ATP) and extending the ATP Safe Links feature to Word, Excel and PowerPoint for Office 365 ProPlus desktop clients.

Office 365 Advanced Data Governance also launches today, providing our customers with robust compliance capabilities. A new policy management interface for Data Loss Protection (DLP), helps Office 365 customers remain compliant and in control of their data.

Let’s take a closer look at these enhancements.

Enhancing threat protection—a path to proactive cyber-defense with Office 365 Threat Intelligence

According to a recent Ponemon Institute study,* the average cost of a data breach has risen to $4 million, with costs incurred for litigation, brand or reputation damage, lost sales—and in some cases—complete business closure. Staying ahead of threats has never been more important.

Office 365 Threat Intelligence, now generally available, provides:

  • Interactive tools to analyze prevalence and severity of threats in near real-time.
  • Real-time and customizable threat alert notifications.
  • Remediation capabilities for suspicious content.
  • Expansion of Management API to include threat details—enabling integration with SIEM solutions.

To provide actionable insights on global attack trends, Threat Intelligence leverages the Microsoft Intelligent Security Graph, which analyzes billions of data points from Microsoft global data centers, Office clients, email, user authentications, signals from our Windows and Azure ecosystems and other incidents that impact the Office 365 ecosystem.

It provides information about malware families, both inside and outside your organization, including breach information with details down to the actual lines of code that are used for certain types of malware. Threat Intelligence also integrates seamlessly with other Office Setup 365 security features, like Exchange Online Protection and ATP—providing you an analysis that includes the top targeted users, malware frequency and security recommendations related to your business.

For an overview of Threat Intelligence, watch the following video:

Threat Intelligence is included in the Office 365 Enterprise E5 plan or as a standalone service. Visit Threat Intelligence—Actionable insights for global threats to learn more.

New Office 365 Advanced Threat Protection (ATP) reporting interface

The new reporting interface for Office 365 Advanced Threat Protection (ATP) reports is now available in the Setup Microsoft Office 365 Security & Compliance Center. These security reports provide insights and trends on the health of your organization, including information about malware and spam sent or received in your organization and advanced threat detections that Office 365 ATP helped discover and stop.

Using the new report interface, admins can schedule reports to be sent directly to their inbox, request custom reports and download or manage these reports through dashboards in the Security & Compliance Center. In our continued journey to provide our customers with the most powerful and robust advanced security solution, this new reporting interface helps you understand how ATP mitigates today’s most sophisticated threats from impacting your organization.

The new ATP reporting interface.

Extending ATP Safe Links to Office 365 ProPlus desktop clients

Later this month, we will enable ATP for Office 365 ProPlus desktop clients, a unique demonstration of the power of collaboration across the Microsoft ecosystem. As cyber criminals broaden the scope of attacks beyond email workloads, it’s necessary to extend security capabilities beyond email. The Safe Links feature in ATP protects customers from malicious links in email.

Safe Links is integrated across Outlook desktop, web and mobile to help protect a user’s inbox across devices. When a user clicks a link in an Office 365 client application (Word, Excel or PowerPoint), ATP will inspect the link to see if it is malicious. If the link is malicious, the user will be redirected to a warning page instead of the original target URL, protecting the user from compromise. This new capability will further integrate and expand security across Office Setup 365. Our intent has always been to provide our customers with an end-to-end, unified and secure experience across all of Office 365, and this extended capability of Safe Links is an example of our continued step toward this goal.

Ensuring compliance—why Office 365 Advanced Data Governance matters

As the amount of electronic data grows exponentially, many organizations are exposing themselves to risk by retaining unnecessary data. For example, many organizations continue to retain the personal information of former employees who left the company long ago. If this data were compromised in a breach, the company could be liable for costly remediation, such as lifetime credit monitoring for these former employees.

Office 365 Advanced Data Governance applies machine learning to help customers find and retain important data while eliminating trivial, redundant and obsolete data that could cause risk if compromised.

Advanced Data Governance, also now generally available, delivers the following capabilities:

  • Proactive policy recommendations and automatic data classifications that allow you take actions on data—such as retention and deletion—throughout its lifecycle.
  • System default alerts to identify data governance risks, such as “Unusual volume of file deletion,” as well as the ability to create custom alerts by specifying alert matching conditions and threshold.
  • The ability to apply compliance controls to on-premises data by intelligently filtering and migrating that data to Office 365.

Customers are already seeing value from Advanced Data Governance. Tom Stauffer, vice president of Records and Information Management for the Walt Disney Company, says:

“Effective governance of unstructured information across communication, content and social platforms has long been a goal of organizations. Microsoft Office 365 Advanced Data Governance appears to provide a well-thought-out solution that is integrated into their entire Office 365 suite. This functionality and integration provides the powerful potential of delivering on this long-sought-after goal, and doing so without a major burden to end users.”

In the coming months, we will be delivering additional Advanced Data Governance enhancements, such as event based retention, manual disposition and supervision.

Learn more about Advanced Data Governance in this episode of Microsoft Mechanics:

Office 365 Advanced Data Governance is included in the Office 365 Enterprise E5 plan. It is also available as part of the Office 365 Advanced Compliance plan—which also includes Office Setup 365 Advanced eDiscovery and Customer Lockbox to provide a comprehensive set of expanded compliance value.

For a deeper demo of Office 365 Advanced Data Governance, watch this presentation.

For additional information about Advanced Data Governance, please see these TechNet articles:

  • Overview of retention policies
  • Overview of label management
  • Filter data when importing PST files to Office 365

Enhanced Office 365 Data Loss Prevention (DLP) management experience

Customers all over the world use Data Loss Prevention (DLP) policies in Office 365 to help prevent sensitive information from getting into the wrong hands. Because of your feedback, we put DLP management front and center, providing quick access to content protection policies, app permissions and device security policies—all in one place.

It’s now easier than ever to configure and enforce sensitive data policies across your organization using the new DLP management experience in the Office 365 Security & Compliance Center. The new Policy page shows you important information about your current DLP policies at a glance, with detailed audit reports just a click away. It’s also easier to turn on and configure DLP—simply choose what you want to protect, then specify any special conditions to look for and the automatic actions you want to enforce to protect your important data. You can also go into the advanced settings to access additional customization and configuration options to help meet your specific compliance requirements. Learn more in this article.

The enhanced DLP management experience makes it easier to create and manage policies.

How Power Map for Excel helps Opower visualize and present energy-saving messages

Opower’s mission is to motivate everyone on earth to save energy. Ari Schorr worked with Opower’s Josh Lich to create a Power Map Preview for Excel video “tour” that Opower could use to launch their new Behavioral Demand Response solution.

Ari is a Product Marketing Manager on the Office Technical Product Marketing team, and he has worked closely with the Power Map engineering team as they launched public preview and will continue to do so as they work towards general availability release.

Ever wonder how you as a homeowner or renter can reduce your utility bills despite rising energy costs? How can utility companies capitalize on this customer motivation while smoothing demand away from peak usage times?

Opower confronts both of these questions with their exciting new Behavioral Demand Response (BDR) solution, launched today, and some help from Microsoft’s newest visualization technology: Power Map for Excel.

Companies like Opower, who have tons of customer and campaign data based on location, need a way to make sense of it and gain insights. That’s where Power Map (formerly known as Project codename “GeoFlow”) comes in.  Power Map is a 3D data visualization tool for Excel that provides an immersive experience for making discoveries in data that might never be seen using traditional 2D tables and charts.  Power Map lets you plot geographic and temporal data visually, analyze that data in 3D, and create cinematic tours to share with others.

Opower, a global leader in customer engagement solutions for the utility industry, today introduced a new customer engagement product to incentivize energy utility customers to save energy at peak times, such as hot days when air conditioner use is high. Thus, this is a win-win for both utility companies who want to reduce costs and customers who want to save on their energy bills.

Josh Lich, Solutions Marketer at Opower, spoke to the value of Power Map around their new product launch:

“The impact and scale of big data projects can be difficult to convey using traditional presentation materials. We used Power Map, as part of the launch of our new Behavioral Demand Response solution, to visualize the capability of our system to deliver millions of personalized messages in short time frames and the energy savings impact that these messages have. This visualization has been an extremely useful tool to show partners and clients the power of our platform, and how the data we collect can be used to optimize our communications over time for maximum energy savings impact.”

Power Map has been used in the past to show customer energy usage for local utilities companies, like those in the Dallas area, and this case of Opower is yet another innovative example of a company leveraging the Power Map capabilities of geospatial and time-based visualization to gain and share insights about a variety of data types, from energy usage to communications to scale across a geographical area.

Heat map visualizations in Power Map show how real-time communications drive energy savings at peak usage times. 

Their new solution, behavioral demand response (BDR), will enable utilities to engage all residential customers in cost-effective demand response programs.  For the first time, utilities can now put into action a demand response capability that scales across their entire residential service territory. This maximizes peak reduction results by delivering dynamic, personalized content to customers in a timely fashion.

For customers, Opower deploys over 100 unique combinations of content and channels that will be automatically delivered to them based on past behavior. All communications will be delivered to customers in near real-time in order to maximize awareness and motivation. These real-time communications can be visualized and presented in Power Map.

Different colored 3D column visualizations in Power Map represent post-peak event communications personalized by customer segment.

There is lot of “Power” talk here so go grab some for yourself! We encourage you to check out both Opower for your energy management needs and Power Map Preview for your data visualization needs.

To learn more about and try out all of the new Business Intelligence (BI) capabilities to help you analyze and visualize your data to make informed decisions, register for the Power BI Preview for Office 365 that is currently being rolled out to customers.

What are the top 3 updates we should make in Access web apps?

What are the top 3 updates you’d like to see in Access web apps? We have our own list, but we’d love to see yours–we rely on your feedback to continually improve Access. Complete our short survey or tell us your top 3 wish list items for Access web apps in the comments below.

We have grand plans for the next full release of Access, but in the meantime, we are constantly building and shipping improvements to Access 2013 web apps. Have you tried Cascading Controls yet?

Webinar: How big business gets Office 365 up and running

We’ve put together the information medium to large companies need to roll out Office 365 to their employees. In this webinar, we’ll show you these free resources, including the debut of our new Office 365 Business Learning Center and for IT staff, new Adoption and Change Management downloads.

Can’t view this video? It’s also at Microsoft Showcase. Need a sneak peek? Here’s a 30-second trailer.

Note SkyDrive is now OneDrive, and SkyDrive Pro is now OneDrive for Business. Read more about this change at From SkyDrive to OneDrive.

What you will learn at Tuesday’s webinar

  • What is Office 365 for Business?
  • Preparing your employees to move to Office 365
  • Step through the resources in our Learning Center
  • Popular features of Office 365

References for this webinar

  • Office 365 for Business Learning Center: http://Office.com/LearnOffice365
  • Office 365 Change Management downloads for IT staff
  • Try or buy Office 365 Small Business Premium (1-10 employees)
  • Try or buy Office 365 for Midsize Business (10-300 employees)
  • Try or buy Office 365 for bigger business
  • Compare Office plans for different sizes of business
  • Get started with Office 365 for business (article + video)
  • Use email and more in Office 365 (video)
  • Communicate with Lync in Office 365  (video)
  • Share Documents in Office 365  (video)
  • All Office 365 training videos
  • More questions answered on Office 365

OneNote for iPhone and iPad update, new notebooks and sections on iPad, and additional improvements on iPhone

New SkyDrive notebooks

Notebooks are an essential part of OneNote and play a significant role in helping you organize all of your content. Many of our customers submitted feedback requesting the ability to create new notebooks.  We’re happy to announce that OneNote for iPad now has full support for creating new SkyDrive notebooks.

On the Notebooks list, tap Create Notebook. 

Enter a name for your new notebook, then tap Create. You’re all set!

Add, rename, and delete sections

Sections are a great way to help you group your notes within a notebook. With this update, you can add, rename and delete sections.

It’s really easy to add a section on OneNote for iPad: On the sections bar, tap the plus button, enter a name for your new section, and you’re on your way.

Tap the desired section title to bring up the two options, Delete and Rename.

If you’d like to rename a section, select that option, and the section title will be automatically highlighted. Just start typing and tap Done on your keyboard to save the new name.

Japanese typing improvements

Some of our Japanese-language customers reported slow typing responsiveness. Our engineering team did some remarkable work, and we think you’ll be really pleased with the results.

Download size reduction

We received feedback from some of our customers that the download size of OneNote for iPhone was too big, and now the download size is less than half the size of our previous release.

Automatic list detection

OneNote for iPhone and iPad offers a variety of text formatting options, so you can craft and style notes the way you want to. Many of our customers frequently utilize lists as part of formatting their notes. This update offers support for automatic list detection, so you can spend less time formatting your content and more time creating it.

SharePoint Online limits and storage increase roll out worldwide

As companies continue to move more of their needs to the cloud, it became clear that we needed some improvements and limit increases to account for this growth. We are happy to announce the following updates will be rolling out worldwide over the coming weeks:

  • Improved file upload experience. Increased file upload limit from 250MB to 2GB and expanded support for a broader range of file types.
  • Increased Site collection and list lookup limits. Increased site collection limit from 3,000 to 10,000 sites and list lookup threshold to 12 lookups.
  • Improved self-restoration. Increasing recycle bin retention duration and turning versioning on by default for new SkyDrive Pro libraries.

SharePoint Online improves limits and makes it easier to restore documents

Office 365 is growing rapidly and companies
are moving more of their social and collaboration needs to the cloud. Users are
uploading more documents to SkyDrive Pro, teams are building numerous team
sites to work with internal teams as well as with external customers and partners,
and companies are establishing their corporate intranet sites.

Based on feedback
and reports on how customers use the service, we’ve made the following
improvements to SharePoint Online:

  • Improved file
    upload experience
    : increased file upload limit from 250MB to 2 GB and expanded support
    for a broader range of file types.
  • Increased Site
    collection and list lookup limits:
    increased site collection limit from 3,000 to
    10,000 and list lookup threshold to 12 lookups.
  • Improved self-restoration: increasing
    recycle bin retention duration and turning versioning on by default for new
    SkyDrive Pro libraries.

These updates will
be rolling out live worldwide over the coming weeks without interruption. Let’s
dive into the details.

Improved file upload
experience

Increase
file upload limit to 2 GB

We just
significantly increased
the default SkyDrive Pro storage per user, from 7 GB to 25 GB
, with the
ability to further increase to 50 GB or 100 GB. To complement this, we’re also
increasing the per file upload limit, from 250 MB to 2 GB. Users will now be
able to upload and share larger files like CAD drawings, video files, larger
project documents and more-both to their personal SkyDrive Pro and to team site
document libraries. And it is possible to upload more than one file at a time
via drag and drop, the standard file upload dialog box or via SkyDrive
Pro Sync for Windows
.

 

Uploading large files
into SkyDrive Pro (applicable to team site document libraries as well); files
were dragged and dropped from the desktop into the Web interface.

 

 

.exe
and .dll are now acceptable file types

SharePoint
Online now accepts a broader range of file types, specifically .exe and .dll. This
value is already an option for SharePoint on-premises admins who can add or
remove blocked file types from central administration via the Blocked File Types page. For SharePoint
Online, our telemetry shows that customers want to store these files in the
cloud along with their other content. This
change will eliminate a number of sync failures customers have seen due to
unsupported file types.

 

Review the SharePoint
Online blocked file type list
.

Increased site collection and
list lookup limits

 

Increase
site collection limit to 10,000 site collections per tenant

Over the
next few weeks we will be increasing the number of site collections (groups of
websites organized into a hierarchy) each customer can create. Office 365 Enterprise
customers* can create up to 10,000 site collections from within their
SharePoint Online Admin center (If they want to create more than one site
collection at a time, they can do so using the SharePoint
Online Management Shell
); the previous site collection limit was 3,000/tenant.
This increase will enable greater flexibility for how you govern and allocate
your SharePoint Online investment across your company.

*Note: this
increase only applies to Office 365 Enterprise plans (including Education and
Government) – Office 365 Small Business and Midsize Business remain at a single
site collection and twenty site collections respectively.

 

List
lookup threshold increased to 12 relations

Customers use
SharePoint to create sophisticated business solutions that reflect the people,
processes and products of their business. These solutions often take
dependencies on information stored in disparate sets of data (or lists). The
sets of data are often managed by different people/groups. Thus, when you
combine lists’ information in a smart way, you achieve critical mapping and preserve
the integrity of your data. To improve the usability of list lookups in
SharePoint Online, we’re increasing the relationship threshold of list lookups
from 8 to 12 relations. This means you can now create more relational
dependencies, thus improving the depth and accuracy of your custom solution
sites.

 

Learn more about creating cross-list
relationships
.

Review the
list of all SharePoint
Online boundaries and limitations
.

Improved self-restoration

Beyond
software boundary and limit increases, we’ve been working on improving methods
for customers to self-restore their environments, so they can achieve effective
lifecycle management of content and more quickly recover from accidental
deletions.

 

Recycle
Bin has been increased to 90 days

To help customers recover previous versions or deleted
documents, we’re increasing the time a file will remain in all available
recycle bins (at the site and the site collection level, including your
SkyDrive Pro). Previously, the recycle bin was emptied automatically every 30
days. Now customers will have 90 days to recover deleted documents, lists, list
items, sites, or even full site collections.

A user’s SkyDrive Pro Recycle Bin accessed by
clicking the gear icon > Site contents

Review “Manage
the Recycle Bin of a SharePoint site collection
,” article on Office.com.

Review “Empty
the recycle bin or restore your files
” for SkyDrive Pro article on
Office.com.

 

Versioning
of Office documents “On” by default in new SkyDrive Pro libraries

Office 365
will enable versioning by default on newly created SkyDrive Pro libraries, with
10 versions being retained. Versioning helps with deletion errors and
overwriting scenarios. It empowers users to self-restore. It also supports
managed work streams of documents, in which you require declaration of minor or
major revisions with the ease of restoring a known previous version. You can
also programmatically version documents as a step in an approval workflow or
when a document is checked in after edits are completed.

 

Versioning
can be enabled for existing SkyDrive Pro libraries and for team libraries and
lists, or turned off as required.

 

Review How
does versioning work in a list or library?

Learn how to
Enable
and configure versioning for a list or library

Learn how to
View,
restore, or delete a previous version of a file or item

 

Internet Explorer 10 fix for “Open with Explorer
View” on Windows 7

We also want to highlight an
important related fix. Customers who use Internet Explorer 10 on Windows 7 and
have previously run into issues using the “Open with Explorer View” can now download a hotfix
from the Windows team (x86 & x64-based versions). Once the hotfix is in
place, you’ll be able to successfully open a SharePoint Online document library
in Explorer just like any other desktop folder on your Windows device, and then
drag and drop files between your desktop and SharePoint Online.

 

There’s a lot of growth in the
SharePoint Online stratosphere. We hope you take advantage of your Office in
the cloud-build solutions, upload business files, share and collaborate with
your peers-and discover the power of working better together.

 

— Mark
Kashman @mkashman

 

FAQ

 

Q:  Which Office 365 plans will get
these SharePoint Online improvements?

A:  All above announcements apply to all Office 365
business plans – except the 10,000 site collection increase (only applicable to
Office 365 Enterprise plans (including Education and Government).
Specifically, these plans are:  Office 365 Small Business (P1), Office 365
Small Business Premium (P2), Office 365 Midsize Business, Office 365 Enterprise
E1, E3 and E4, Office 365 Education A2, A3 and A4, and Office 365
government G1, G3, and G4.

 

Q. Does this announcement apply to Office
365 Home Premium subscribers?

A. No. This article does not apply to Office 365 Home Premium offering, which combines the latest Office
applications with Skype and SkyDrive storage.

 

Q. Does this announcement apply to Office
365 dedicated subscribers?

A. No. The Office 365 dedicated plans are not receiving
this same update, because they are managed in a unique, isolated
infrastructure.

 

Q: Doesn’t allowing EXEs and DLLs subject the server to
remote execution attacks?

A: No. SharePoint will not execute any arbitrary EXEs or
DLLs uploaded by a user to a team site or to their SkyDrive Pro.

 

Q: Doesn’t allowing EXEs and DLLs subject unknowing
users to potentially sync malicious files from a team site to their desktop?

A: There are multiple layers of defense that make such
an attack unlikely and mitigate its effectiveness:

1.       SharePoint will
only accept uploads from authenticated users reducing risks that an outside
attacker could post any malicious files.

2.       SharePoint has an
antivirus scanning engine built in to detect malicious files.

3.       If user’s attempt
to execute a malicious file in their synced folders, Outlook and Windows have
warning pop-up dialogs requesting consent from the user before the malicious
file can execute.

a.       Many users also
have antivirus scanning applications on their client computers and therefore
would detect and quarantine any malicious files.

4.
Finally, should admins have cause to worry about these scenarios, they can
enable auditing to any document library to detect which end user initially
uploaded the malicious file.

 

Configuring delegate access in Outlook Web App

Let’s say you’re about to go on vacation and you don’t want to distract yourself from your fun, so you’ve decided to turn work email off on your phone and leave your laptop at home for this trip. Even though you’re off having a good time, it’s still business as usual in the office, and someone needs to check your email and calendar to make sure everything runs smoothly while you’re away. This is where delegate access comes in. Whether you need your coworker to check your inbox or your admin to manage your calendar, the ability to give delegate access to your Exchange Online data is important. Historically, the ability to configure delegate access was available only in Outlook. Now, you’re  able to configure both folder permissions and calendar delegation directly from Outlook Web App in Office 365.

Let’s take a quick look at how this works.

Folder permissions in Outlook Web App

Molly is planning to take some time off from work and needs Alex to cover for her. With Outlook Web App, she can quickly and easily give Alex permissions to view and modify the messages in her mailbox.

To share one of her mail folders with Alex (her inbox, in this case), Molly just needs to right-click it and select “permissions.”

This brings up the folder permissions dialog box.

At the top of the dialog box is a list of people other than Molly who currently have permissions to view the folder. In this case, since this is the first time Molly’s changed her folder permissions, there’s no one in the list yet.

To give Alex permissions to her inbox, Molly clicks the PLUS SIGN (+) at the top left of the dialog box  and then types Alex’s name.

After selecting Alex and clicking add, Molly can choose from several predefined permissions settings in the drop-down menu or, if she prefers, she can configure custom permissions.

Once she has set Alex’s permissions appropriately, she just needs to click ok and she’s done.

If Molly wants to give Alex permissions to view any folder other than her inbox, there’s one more step. After setting permissions for the folder she wants to share, she also needs to click her mailbox’s root folder (“Molly Dempsey”) and grant permissions to that as well.

Again, this is necessary only if she wants to share a folder other than her inbox.

Now let’s take a look at Alex’s inbox. In order to see Molly’s mail, Alex needs to right-click his mailbox’s root folder (“Alex Darrow”) and select add shared folder…

He then simply needs to enter Molly’s name, and he’s done-he can view and, if she has allowed him, modify the contents of her inbox. He can tell he’s in Molly’s inbox because her name appears at the top of the message list.

Once he’s set himself up to view Molly’s mail on his desktop, Alex can also view her mail on his tablet and phone! He can open up Outlook Web App with a compatible mobile browser or with an app such as OWA for iPhone or OWA for iPad. He then just needs to tap the folder button at the bottom of the screen. This will bring up a list of his folders, as well as the folder that Molly has shared with him.

At that point, he can click Molly’s inbox and view it like any other folder.

One important thing to be aware of is that, while you can view others’ mail folders using Outlook Web App, you can’t send email on their behalf-you need the full Outlook client for that. If Alex replies to a message in Molly’s inbox, the mail will appear as having been sent by him.

Calendar delegation in Outlook Web App

Molly has also asked Alex to watch over her calendar while she is out. In order to give others access to her calendar, she needs to first share her calendar with them and then give them delegate permissions. She starts by clicking SHARE in the top right corner of the calendar module. She can also do this by right-clicking her calendar to open a context menu where she can click share calendar.

She then types in Alex’s name, and if he doesn’t immediately show up, she can search for him in Contacts & Directory.

Alex is now added to the list, and she can select which permissions she wants him to have. In this case, she wants him to be a Delegate.

A couple of things to note here. We inform you that a delegate is going to get copies of all your meeting requests. This is so they can respond on your behalf without having to open your calendar or inbox to do so.  Appointments you have marked Private are by default not viewable by a delegate, although we give you the option to allow this.

Once Molly is done here, Alex will get an email confirming the permissions she has given him. You’ll notice that she changed the subject to “Please monitor my calendar while I’m out” as a customized reminder to him. Once everything is all set, she clicks SEND at the top.

Now Molly can take her leave with the peace of mind that Alex has everything he needs to manage her calendar.

But what about when she returns? Does Alex still need to have delegate permissions to her calendar? Maybe he does, maybe he doesn’t, or maybe he just needs to see her calendar but not respond to any of her meeting requests. Molly can configure all of these scenarios. She simply right-clicks her calendar and selects permissions…

 

From here Molly can see that Alex has delegate permissions and Sara can see full details. If she wants, she can just remove Alex by clicking the x on his card or she can choose to downgrade his permissions to something less, like “Full details” or “Limited details.”

 

Molly can also configure how her meeting requests are to be handled. Her delegates will always get a copy of the meeting request and will be allowed to respond on her behalf. The question is, what does she want to see in her own inbox? Does she want to be able to respond to meeting requests for herself? If so, she can select “Both delegate and me.” If she just wants to know that she has a meeting request but doesn’t want to take action on it, then she can select “Delegate only. Send me notifications.” Lastly, if she doesn’t want to be bothered with meeting requests at all, she can select “Delegate only.”

Molly can also configure delegate access to her calendar from her tablet device. She can open up Outlook Web App with a compatible mobile browser or OWA for iPad, and follow the same set of commands.