With 22 acquisitions in the past five years, it’s easy to see how Allergan is a leading exponent of the new “Growth Pharma” business model. Expanding its diversified portfolio of branded and generic pharmaceuticals by acquiring companies like Botox and Zeltiq Aesthetics, Allergan is pursuing a rigorous growth strategy, rather than investing heavily in R&D. This approach, known in the industry as “open science,” sees the company enriching its intellectual property by acquiring new talent, promising new products and partnering closely with many external stakeholders. It requires an agile, IT-enabled workplace to pull off the rapid employee onboarding and a rich culture of teamwork and creativity to make this strategy work. At the same time, it’s critically important for Allergan to ensure the security of its IP and to remain compliant in this highly regulated industry. So, it’s great news that Allergan chose the Secure Productive Enterprise solution to enable this disruptive way of doing business in the pharmaceutical industry.
Here’s what CIO Sean Lennon has to say about the organization’s decision to facilitate a new culture of work at Allergan that securely enables teamwork and creativity for all workers with the help of the Secure Productive Enterprise solution:
“As Allergan continues to build its global portfolio of products and services, it’s our role in IT to enable the company’s scalability. That’s why we chose the Microsoft Secure Productive Enterprise, because it allows me to deliver a secure technology experience that drives creativity, collaboration and teamwork for the business. So, while employees are working more collaboratively and are empowered to innovate with immediate access to all the tools they need—Office 365, Enterprise Mobility + Security and Windows 10 Enterprise—I’m also saving money by consolidating our IT landscape and reducing the burden of on-premises maintenance. It’s always a challenge to maintain a lean IT organization and provide the best tools for enabling the business to achieve its goals, but we’ve achieved the right balance with Microsoft.”
Missing a key security signal could mean not catching a breach, but the number of security signals is increasing exponentially. It’s becoming impossible to manually prioritize them. That’s why Office 365 applies intelligence to help you proactively manage risk and ward off threats. Today, we’re pleased to introduce several new capabilities in Office 365 that help you manage risk and stay ahead of threats:
Office 365 Secure Score—A new security analytics tool that applies a score to Office 365 customers’ current Office 365 security configuration.
Office 365 Threat Intelligence Private Preview—Service that leverages billions of data points from the Microsoft Intelligent Security Graph to provide actionable insights to the global threat landscape and help customers stay ahead of cyber threats. Office 365 Threat Intelligence is now in private preview, with general availability planned for later this quarter.
Office 365 Advanced Data Governance Preview—Applies machine learning to help customers find and retain the most important data to them while eliminating redundant, obsolete and trivial data that could cause risk if compromised. Office 365 Advanced Data Governance is now in preview, with general availability planned for later this quarter.
Know your Office 365 Secure Score
Do you know how you’d be rated if someone were to evaluate your security configuration? To give you better visibility into your Office 365 security configuration and the security features available to you, we’re pleased to introduce Secure Score—a new security analytics tool. Secure Score helps you understand your current Office 365 security configuration and shows you how implementing additional controls can further enhance your security and reduce risk.*
Here’s how it works:
Secure Score Summary—Displays your Secure Score and provides access to view your Score Analyzer. Your Secure Score, the numerator, is the sum of the points associated with security configurations that you have partially or fully adopted. The total score, the denominator, is the sum of the points associated with all the security controls that are available to you through your Office 365 plan.
In this example, the Secure Score is 130 out of 273 points possible:
Score Summary window showing your Secure Score.
Score Analyzer—Allows you to track and report on your score over time. The graph shows your Secure Score on any date in the past, what specific actions you completed and which actions were available to you. Your score results can also be exported to a CSV file for easy planning and communication with your organizations.
Score Analyzer graph showing the Secure Score over time.
In addition to providing insight, Secure Score provides suggestions on the possible actions you can take to improve your security position. These suggestions are prioritized based on the effectiveness of the action and level of impact to end users. Actions that are highly effective with low level of user impact are placed at the top, followed by actions that are less effective and more impactful to users. You can also filter actions in the list with criteria such as those that have low end user impact or that apply to user accounts.
Secure Score can play an important role in a holistic security strategy, which encompasses how an organization strengthens its risk controls, mitigates potential losses and offsets some of the risk. To help businesses strengthen their security position, property and casualty insurer The Hartford will consider a customer’s Office 365 Secure Score as a part of the cyber insurance underwriting process.
“We believe aligning the solutions between security and insurance can make a real difference. By encouraging the use of an innovative security analytics tool like Office 365 Secure Score and making it a part of the underwriting process, businesses have more information to make risk-based decisions around privacy and security, potentially reducing their exposure to loss.” —Tom Kang, head of Cyber Insurance at The Hartford
This builds upon the endorsement of Office 365 made by insurance industry leader AIG last year.
Watch this Microsoft Mechanics video for an in-depth look at Secure Score:
To learn more about Secure Score, check out your score and see recommendations on how you can increase your security position in Office 365, go to securescore.office.com.
Office 365 Threat Intelligence—now in private preview
According to a recent Ponemon Institute study, the average cost of a data breach has risen to $4 million. These costs can include litigation, the effects of brand or reputation damage, potential lost sales, and in some cases, complete business closure. Organizations that are prepared for a breach by spending on appropriate staffing, security training and security products can ultimately reduce their long-term costs.
Office 365 Threat Intelligence uses the Microsoft Intelligent Security Graph to analyze billions of data points from global datacenters, Office clients, email, user authentications and other incidents that impact the Office 365 ecosystem, as well as signals from our Windows and Azure ecosystems—to provide actionable insights to global attack trends.
It provides information about malware families inside and outside your organization, including breach information with details, like how much bitcoin the attackers typically request in ransomware attacks. Office 365 Threat Intelligence also integrates seamlessly with other Office 365 security features like Exchange Online Protection and Advanced Threat Protection, so you’ll be able to see analysis, including the top targeted users, malware frequency and security recommendations related to your business.
Office 365 Threat Intelligence provides this visibility, along with rich insights and recommendations on mitigating cyber-threats, ultimately supporting a proactive defense posture, leading to long-term reduced organizational costs.
The Office 365 Threat Intelligence Dashboard provides visibility into the global threat landscape.
To sign up for the private preview of Office 365 Threat Intelligence, please contact your Microsoft account representative.
Why data governance matters
Many organizations are exposing themselves to unnecessary risk because they don’t have a good grasp on all the data they have. Often, they retain data they no longer need, such as the personal information of former employees who have long since left the company. Should this personal data be compromised in a breach, the company could be liable for costly remediation, such as lifetime credit monitoring for these former employees.
Office 365 Advanced Data Governance helps you find and retain the data that is most important to you while eliminating redundant, obsolete and trivial data that could cause risk if compromised. Office 365 Advanced Data Governance applies machine learning to intelligently deliver proactive policy recommendations; classify data based on automatic analysis of factors like the type of data, its age and the users who have interacted with it; and take action, such as preservation or deletion.
We’re already receiving a great response from legal professionals who expect Office 365 Advanced Data Governance to enhance their data management practices.
“The machine learning designed into Microsoft Office 365 Advanced Data Governance’s suite has the potential to tame the ever-increasing growth and complexity of data types we deal with. Office 365 Advanced Data Governance can apply unified policies to data in place across all Office 365 applications, regardless of when the data was ingested, to intelligently retain high-value data while disposing of what isn’t needed or is obsolete. As organizations grasp its potential to reduce compliance and security risks, this will be a game changer in information governance.” —Paul Meyer, eDiscovery and Data Management managing counsel at Willis Towers Watson
Watch this Microsoft Mechanics for an in-depth look at Office 365 Advanced Data Governance:
Visit Office 365 Advanced Data Governance to register for the limited public preview.
Office 365 Secure Score is now generally available to organizations with an Office 365 commercial subscription and who are in the multi-tenant and Office 365 U.S. Government Community clouds.
Today, we are releasing Office Training Roadmaps to help your company set training expectations and track progress for six Office apps. The training roadmaps help you quickly find what you need to learn and are available both online and as printable posters for Office 365, Excel, Outlook, PowerPoint, Word and Access 2016.
Also, if you or your company needs help getting started with Office apps, we have expanded our Quick Start Guides to include Excel, Outlook and Sway. All of these free resources can be found at the Office Training Center.
Jumpstart presentations with QuickStarter in PowerPoint
QuickStarter is now available in PowerPoint. Announced in September, QuickStarter reinvents how you create presentations by helping you conquer blank slides. Simply type in your topic and QuickStarter gets you going with a curated outline, recommendations on what categories to include, information to research further, and associated images tagged with Creative Commons licenses. Check out QuickStarter in action to see what it can do!
Jumpstart presentations with QuickStarter in PowerPoint.
Availability: QuickStarter is now available in PowerPoint on Windows desktops, for Office 365 subscribers in Office Insider Fast.
Writing assistance all in one place with Editor
Editor, your digital writing assistant in Word, is now even more helpful. The new Editor pane gives you additional information from its advanced spelling, grammar and writing style recommendations. It also makes it easy to scan your whole document. This experience replaces the Spelling & Grammar pane and incorporates inclusive design best practices to be accessible for the visually impaired. Learn more about Editor.
The new Editor pane helps you learn to improve your writing by providing even more information and context.
Availability: The new Editor pane is now available in Word on Windows desktops, for Office 365 customers in Office Insider Fast.
Remember commitments with Cortana’s help
Cortana now works with Outlook to remember things you said you’d do in email. For example, Cortana will automatically recognize if you promise to send your boss a report by the end of the week and then proactively remind you so you can follow through at just the right time. Learn more and get started in this Windows blog.
Availability: Cortana’s suggested reminders are now available in the U.S. on Windows 10, for customers using an Outlook.com email address or an Office 365 work or school account. Support for iOS, Android and other email services is coming soon.
Intuitive commands at your fingertips with Touch Bar support in Office for Mac
Touch Bar support is now available in Word, Excel and PowerPoint on Mac. As previously announced, the most common commands are intelligently placed at your fingertips based on what you’re doing in the document, spreadsheet or presentation. For example, one tap can put you into distraction-free Focus Mode in Word or an enhanced slideshow experience with thumbnails in PowerPoint. Touch Bar support in Outlook for Mac is coming soon.
Access the most common Office commands in the Touch Bar, based on what you’re doing in the document.
Availability: Touch Bar support is now available in Word, Excel and PowerPoint on Mac, for all Office 365 subscribers and Office for Mac 2016 customers. Touch Bar support is coming soon in Outlook on Mac.
New Office 365 capabilities help you proactively manage security and compliance risk
Earlier this month, we announced several new capabilities in Office 365 that help you manage risk and stay ahead of threats. We introduced a new security analytics tool—Office 365 Secure Score—which helps you understand your organization’s security configuration and actions you can take to enhance security and reduce risk. In addition, Office 365 Threat Intelligence helps you stay ahead of cyber threats by leveraging billions of data points from the Microsoft Intelligent Security Graph. It offers information about malware families inside and outside your organization and integrates seamlessly with other Office 365 security features, so you’ll be able to see analysis, malware frequency and security recommendations related to your business. We also introduced Office 365 Advanced Data Governance, which helps you find and retain important data while eliminating redundant, obsolete and trivial data that could cause risk if compromised. It does this by applying machine learning to intelligently deliver proactive policy recommendations; classify data based on automatic analysis of factors like the type of data, its age and the users who have interacted with it; and take action. Read this month’s security and compliance blog for more.
In the modern workplace, an organization’s most important assets are its people. The knowledge, skills and expertise found throughout your carefully recruited teams are tantamount to individual and collective success.
All too often, however, this specialized knowledge is obfuscated by physical and organizational barriers. People know what information they need, but are unable to track down the answers they’re looking for. The popular adage “It’s not what you know, it’s who you know” reminds us that the best-connected employees get the most done.
That’s where Office 365 can help. As Microsoft works to reinvent productivity for the modern workplace, our goal is to put people at the center of the connected suite experience. When you’re able to tap into the hidden knowledge throughout your organization and leverage your talent pool, you’re able to achieve more.
Starting today, we’re rolling out an extended profile card experience across Office 365 to enhance the way you collaborate with colleagues and external contacts. We’ve made several big improvements that improve on the existing experience across three pillars to create an intelligent, holistic and integrated profile experience.
Traditionally, employees looking for specific information had to manually connect the dots between people and units of knowledge. By tapping into the Office 365 graph and machine learning, the new Office 365 profile card can identify information relevant to you based on the person you’re looking up. This can help you quickly look up documents that have been shared with you, independent of how they were sent.
We’re also working to help employees connect with people across the organization that they don’t traditionally interact with. The new Organization view shows a complete picture of the highlighted user’s position in the company, including their direct reports and co-workers. Office 365 will also surface other people relevant to the person you are looking up based on their working habits and communication.
We’re integrating the new profile card everywhere you see a person’s name—but it’s important that the experience doesn’t interrupt your productivity. We’ve made it easy for users to achieve these tasks with as little interruption to their workflow as possible. Hovering over a name provides a quick look at their most important attributes, such as contact details, recent documents and manager. More details are only a click away with the extended flex pane that displays additional information without navigating from the page.
Over the next few weeks, the new profile card experience will begin rolling out in OneDrive for Business and SharePoint Online for Office 365 customers enrolled in first release. We’ll continue to roll out this service for all Office 365 users over the next few months. As always, we’d love to hear what you think, so please let us know in the comments below.
We’re also improving the way Outlook on the web users interact with Office 365 Groups, through a newly refreshed Groups card. This card continues to deliver on the direction set by our new profile experience and gives you easy access to all the components of a group, such as conversations, calendar, notebook, files, planner and more. You’ll be able to easily join, leave, follow and unfollow groups at your convenience. The new Groups card will roll out to Outlook on the web users first, followed by other applications throughout the Office 365 suite.
Office 365 ProPlus is the very best way to experience the Office 365 services. For IT, ProPlus delivers the most secure and most complete suite of productivity apps available. And because the apps are cloud-connected and always up-to-date, they’re continually getting better—with new security features, new telemetry and new management capabilities. For end users, ProPlus brings the Office 365 services to life. When a modern app is connected to a modern service, magic happens. People can collaborate in new ways. Apps can simplify mundane tasks. And advanced security services can protect users as they work.
When customers connect to Office 365 with a legacy version of Office, they’re not enjoying all that the service has to offer. The IT benefits—particularly security—are cut short. And the end user experience in the apps is limited to the features shipped at a point in time. To ensure that customers are getting the most out of their Office 365 subscription, we are updating our system requirements.
Office 365 ProPlus or Office perpetual in mainstream support required to connect to Office 365 services.Starting October 13, 2020, Office 365 ProPlus or Office perpetual in mainstream support will be required to connect to Office 365 services. Office 365 ProPlus will deliver the best experience, but for customers who aren’t ready to move to the cloud by 2020, we will also support connections from Office perpetual in mainstream support.
Applies to Office 365 commercial services only. This update does not change our system requirements or support policies for the Office perpetual clients, Office perpetual clients connecting to on-premises servers, or any consumer services.
More than three years’ notice. We’re providing more than three years’ notice to give IT time to plan and budget for this change. Until this new requirement goes into effect in 2020, Office 2010, Office 2013 and Office 2016 perpetual clients will still be able to connect to Office 365 services.
Visit our Office 365 Tech Community to learn more and to ask the experts your questions.
Improvements to the Office 365 ProPlus update model, including alignment with Windows 10
Moving to Office 365 ProPlus requires an initial upgrade and ongoing management of regular updates. Customers quickly see the benefits of the move, but they’ve also asked us to simplify the update process—and to improve the coordination between Office and Windows. To respond to this feedback, we’re pleased to announce that we will align the Office 365 ProPlus and Windows 10 update model. This change will make planning and managing updates for both Office and Windows easier for customers using the Secure Productive Enterprise.
Targeting September 2017, we will make the following changes to the Office 365 ProPlus update model:
Two updates a year. We will reduce the Office 365 ProPlus update cadence from three to two times a year, with semi-annual feature updates to Windows 10 and Office 365 ProPlus targeted for March and September.
18 months of support. We will extend the support period for Office 365 ProPlus semi-annual updates from 12 to 18 months (starting from first release) so IT professionals can choose to update once or twice a year.
System Center Configuration Manager support. System Center Configuration Manager will support this new aligned update model for Office 365 ProPlus and Windows 10, making it easier to deploy and update the two products together.
See the upcoming changes to the Office 365 ProPlus update management article to learn more.
New tools and programs to manage Office 365 ProPlus application compatibility
One of the biggest concerns customers have about the move to a new version of Office is application compatibility. Office add-ins and VBA solutions often play a significant role in key business processes, and application compatibility is an important consideration in both upgrades and updates. To help customers manage ProPlus application compatibility, we’re pleased to announce four new investments.
Upgrade assessment tools. Starting today, we’re offering a limited preview of new tools that will catalogue the add-ins and VBA solutions in use in your organization, identify potential issues with the upgrade to Office 365 ProPlus, and recommend steps for remediation.
Application compatibility testing. For each new Office 365 ProPlus release, we will perform compatibility testing of the most common third-party add-ins, identify potential issues, and take steps to remediate.
Office 365 ProPlus monitoring services. We will provide new services to monitor your ProPlus deployment and provide visibility into the usage and stability of apps and add-ins.
Reporting, tracking and resolving issues. We will improve our existing service for reporting, tracking and resolving application compatibility issues—and partner with customers and ISVs to find the best approach to remediation.
You can learn more about the upgrade assessment tools today, and we’ll have more to share on our application compatibility testing program, the new Office 365 ProPlus monitoring services and the new service for reporting, tracking and resolving issues in the coming months.
We are here to help
If you’re connecting to Office 365 with a legacy version of Office, you’re not enjoying all that the service has to offer—and we’re here to help. For more information on Office 365 ProPlus deployment, refer to the Office 365 ProPlus Deployment Guide and the ProPlus Ignite On-Demand sessions. And when you’re ready to make the move to ProPlus, the Microsoft FastTrack customer success service will help you with the details. Visit the FastTrack website to learn more and submit a request for help with planning, assessment and deployment. ProPlus is the very best way to experience the Office 365 services, and we’re committed to helping you upgrade with confidence.
OneDrive Files On-Demand—access all your files without using up your device storage
At Microsoft Build 2017, Joe Belfiore announced that the new OneDrive Files On-Demand feature will be delivered with the Windows 10 Fall Creators Update. With Files On-Demand, you can access all your files in the cloud without having to download them and use storage space on your device. You don’t have to change the way you work, because all your files—even online files—can be seen in File Explorer and work just like every other file on your device.
Files On-Demand also allows you to open online files from within desktop or Windows store apps using the Windows file picker. Simply select the file you want to open in the file picker, and the file will automatically download and open in your app. Furthermore, you’re covered in both your home and professional life since it works with your personal and work OneDrive, as well as your SharePoint Online team sites.
This has been the #1 requested feature for OneDrive on UserVoice, and we’re excited to deliver it in a simple and powerful new way.
You can see that the folder selected in the SharePoint Online team site contains 1.37 TB of content but takes 0 bytes of storage on the disk.
New status icons in File Explorer make it easy to know whether your files are locally available or online files. For files that you need to access when you don’t have an internet connection, you can easily make files or folders always available by right-clicking and selecting Always keep on this device.
Right-click and select Always keep on this device to make files and folders accessible when you do not have an internet connection.
Online files will automatically download and become locally available when you need them. Simply double-click a file in File Explorer or open it from within an app. Your online files will always be visible even if you are offline. Now you won’t have to make tough decisions about which files to sync to your PC.
Double-click an online file and it will automatically download and open.
In addition to users, Files On-Demand benefits organizations and IT admins. Today, when someone syncs a SharePoint Online team site, files are re-downloaded on all synced devices when anyone makes a change. Files On-Demand will reduce network bandwidth by eliminating the need to continuously sync shared files on every synced device as teams collaborate.
Files On-Demand is coming to Windows Insider Preview early this summer and will be publicly available with the Windows 10 Fall Creators Update. Tune in to the SharePoint Virtual Summit on May 16, 2017 to learn more about Files On-Demand and how to create a connected workplace in Office 365 with OneDrive and SharePoint.
OneDrive Offline Folders—save entire folders for offline access on Android and iOS
In addition to Files On-Demand, we want to share a new feature with you to help you stay productive on your mobile device when you don’t have an internet connection, like on those long flights or weekends up at the cabin. OneDrive Offline Folders lets you save folders to your mobile device and open them when you don’t have an internet connection. Changes made by other users to the files while you’re offline will automatically be updated when you have an internet connection again. This new feature is now available on Android devices to Office 365 Personal and Home subscribers and OneDrive business accounts. We expect to roll it out to iOS in the next few months.
Select a folder and click the Parachute icon to make a folder and its contents available offline.
OneDrive for iMessage—quickly share OneDrive files on iOS devices
With OneDrive for iMessage, we made it even easier to share files on your iOS devices by allowing you to quickly share documents and photos with friends and family without leaving your iMessage conversation. Choose to share an entire folder or only a file and instantly preview documents and photos shared with you in iMessage. Update to the latest version of OneDrive and enable OneDrive for iMessage on your device to try today.
Open OneDrive in iMessage and click a file to share it in your conversation.
More than 32 million dogs in the U.S. suffer from anxiety, including Charger, ZenCrate co-founder Jon Azevedo’s dog. Initially hoping to create something that would help Charger, Azevedo and co-founder Chris Lightcap developed a product that could help millions of dogs. Office 365 played an important role in scaling their business as it grew.
From pet project to production product
On a road trip during a typical Florida storm, Azevedo noticed that Charger was calm in the back seat of his car, and wanted to mimic that environment in a crate for home. “My focus in the beginning of this was Charger,” said Azevedo. “A year later, after a local veterinarian educated me on how large of a problem anxiety in animals is, I decided to focus on a product for other pet owners.”
Office 365 keeps ZenCrate current, connected and successful
Once Azevedo and Lightcap became aware of a bigger need, they began putting more focus on product development for consumers, and Office 365 became essential to ZenCrate’s growth. Knowing that the Office tools they use every day are always up to date allowed them to focus on the many moving parts associated with driving a product launch. “It allows usto grow as Office 365 grows,” Azevedo says.
And whether it’s creating a marketing presentation in PowerPoint, tracking tasks in OneNote, filling out purchase orders in Word or communicating between two offices and external vendors using Outlook, Office 365 helps them communicate both inside and outside the office.
Excel has made a huge impact on their ability to adapt and evolve. Being able to easily access expenses and track inventory allows Azevedo and Lightcap to make decisions based on information to meet increasing customer demand. Excel’s flexibility means they can leverage it in a variety of different ways. “We use Excel every day to track our income statements, accounts receivable and accounts payable,” says Lightcap. They also use Excel to manage production efficiencies, cutting production costs to create a product for customers at the lowest price possible. “Creating an efficient manufacturing process greatly impacts our ability to be successful,” says Lightcap.
Utilizing collaboration features through the cloud in the future
As ZenCrate scales up to fulfill customer orders, Azevedo and Lightcap are looking to the Microsoft Cloud to keep them connected. Lightcap says, “We have two separate offices and multiple team members working on the same project. Co-authoring will allow all team members to have up-to-date files, so they can make real-time changes to documents.”
Add or edit your important contacts while on the go
With our latest update, you can now add and edit contacts for Outlook.com and Office 365 accounts (support for Google contacts coming soon).
To create a new contact in Outlook, simply go to the People tab and tap the + sign. You can also add a new contact directly from a message or event by tapping the name of a person and then tapping Add Contact. Lastly, you can also use the search bar in the People tab to find and add contacts from your company directory.
Once you’ve added a contact, you can edit their information by opening the contact and tapping the Edit button. Any changes made in Outlook for iOS will be synced and available across all versions of Outlook.
View details about your contacts at a glance
The contact card has also been redesigned to put your contacts’ key details front and center. Tap on any name in your messages or events to access phone numbers, email addresses and other details, like Skype IDs, along with your contact’s picture. Tapping a phone number will allow you to choose between calling, messaging or FaceTiming your contact.
The new contact card now also displays your recent conversations, shared attachments and any upcoming meetings you have with that person.
Save contacts to your device
While you can fully manage your contacts in Outlook, you can also save your contacts to the default Contacts app on iOS and Android. This allows you to easily see the name of a contact when you receive a call or text message from them, and view all of their contact information directly in the built-in Contacts app.
Due to the underlying capabilities of iOS and Android, Outlook provides a one-way push of contact information from Outlook to your phone. Newly added contacts and changes made in Outlook will sync to your built-in Contacts app. However, edits made in the contacts app will not sync back to Outlook or your email service.
The new Visio offers a number of new capabilities – the modern look of the app, new themes and shapes for making professional-looking diagrams, new ways to collaborate with multiple authors and reviewers. We’ve also made it much easier to share those diagrams with your coworkers and friends – even if they don’t have Visio. That’s where Visio Services comes in. Visio Services lets you share great-looking diagrams using SharePoint or Office 365 with up to the minute data.
Full fidelity viewing, no publishing
Visio Services is a part of Microsoft SharePoint and O365 that offers a fast and simple way to consume Visio diagrams. You just need to have a Visio document stored in SharePoint and a browser – no Visio client is required. We present the diagram with the same visual fidelity as the Visio client, including your themes and cool effects. Visio 2010 users will recall that diagrams had to be published to a special web format (.VDW) for viewing. No longer! Visio Services works with the new native Visio file format (.VSDX) so that any document saved in SharePoint is viewable – no publishing required. (Visio Services will still support your existing .VDW files.)
Collaborate on diagrams with commenting
One great reason to share your diagrams with others is to get feedback on them. With Visio Services your reviewers can add comments to the diagram – as well as see the comments from others. In fact, you may have people commenting on the diagram using the Visio client and people commenting in the browser at the same time. See the collaboration blog article for more details about the new commenting and collaboration features in Visio and Visio Services.
See the latest information
The information in Visio diagrams is not always static. You can connect a diagram to a variety of data sources to show dynamic information in a visual context. Visio Services can refresh the data and update the shapes in the diagram that are linked to data.
You can even incorporate diagrams into rich dashboards or larger SharePoint solutions. Below is an example of a SharePoint website for a University dorm. Visio diagrams are embedded in this site to give information about upcoming residence hall events and up to date information about dorm facilities. Diagrams are also available in document libraries for easy access to view in the browser or edit in Visio.
Access wherever you need it
Since Visio Services works through your browser, you can use it with a wide variety of devices – desktops, laptops, mobile phones, or tablets. It works with Internet Explorer, Firefox, Chrome, and Safari to give you access using your platform of choice. We’ve also added enhancements for touch and for mobile devices with smaller screens.